CHOC Regional Coordinator

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
AREA: EASTERN CAPE (CHOC EAST LONDON OFFICE)
POSITION: REGIONAL COORDINATOR EL
TYPE OF CONTRACT: FULL TIME (PERMANENT)
REPORTING TO:  EASTERN CAPE REGIONAL MANAGER 

MAIN PURPOSE: To provide administrative, financial and donor related functions; through assisting the Regional Manager to raise funds and maintain donor awareness in the region.
The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE: 

 Administrative Duties:

  • Provide office administrative assistance
  • Keep the database and coordination of documentation up to date.
  • Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for.
  • Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved
  • Maintain a staff register
  • Ensure that all papers are filed appropriately and to maintain staff files
  • Collate and update Salesforce data
  • Calculate monthly savings on donations received and submit to head office
  • To carry out stock control once a month and inventory preparation for RM once a year
  • Ensure electronic equipment are in working order. This includes the fax; telephone; printer
  • Accurate stock control is done once a month and inventory preparation for RM once a year. Clean audit at all times.
  • CRM data were accurately collated on Salesforce.

 Financial Duties:

  • Undertake the day-to-day financial work and loading on Fraxion.
  • Receive all cash donations, issue receipts, and prepare thank you letters
  • Receive and record sales revenue, issues receipts and secure safety of revenue
  • Maintain the petty cash books and arrange for monies to be banked as necessary.
  • To distribute and record the Transport and Bereavement Funds to parent/care-givers
  • To prepare cashbook and cash flow report monthly for the RM to be checked and then submitted to Head Office
  • Manage the counting of tin monies
  • Manage the jumble sale
  • The cashbook and PC is collated monthly for EL
  • Manage office supplies and equipment and undertake stock control and co-ordinate inventories

 Support Programs, Marketing and Awareness Events: 

  • Provide assistance with CHOC’s support programs
  • To manage volunteers related to CHOC programmes.
  • To assist SW and RM to ensure greater parental involvement in CHOC activities.
  • Assist the RM with the conceptualization, the planning, the implementation and the execution of regional events and campaigns. Event planning includes the search of financial donors, product sponsors, logistic sponsors and / or media partners and the allocation of tasks to relevant staff members and volunteers to assist in the delivery of a successful event or campaign.
  • Assist with the participation of national campaign at regional level by ensuring the campaign plan (that was drawn up with RM input) is implemented. Assist with any enquiries surrounding the event/campaign.
  • Assist with the public relations tasks to promote the event or campaign as per PR plan drawn up with RM input;
  • Assist with fundraising and awareness events
  • Assist with identifying potential donors and other stakeholders.
  • Assist with the development of proposals for submission to donors
  • To develop and implement childhood cancer awareness campaigns through different marketing methods which includes but is not limited to newsletters, networking opportunities, media engagement and mall drives as part of the promotion and marketing of CHOC and the services it provides.
  • Provide Social media support re. content development
  • Undertake Salesforce input
  • Order and distribute branding material.

 Awareness, Advocacy and Volunteers 

  • Ensure recruitment, training and capturing of volunteers.

THE REQUIREMENTS FOR THE POST 

Qualification: Grade 12 with an administration, finance and office management related qualification.

Experience and skills:

  • At least 5 years’ experience in general administration and book keeping preferably in the NGO
  • High computer literacy, particularly in MS Office; and preferably in database systems (CRM), social media platforms.
  • Excellent verbal and written communication skills in English is essential, as well as fluency in English and Afrikaans (Xhosa will be an added advantage)
  • Strong administration, organizational and coordination skills.
  • Good with figures and a basic understanding of accounting, financial management and reporting.
  • A valid unendorsed South African driver’s license is essential.

Attributes:

  • A team player who also works well independently
  • Clear and strong alignment with CHOC’s mission and values
  • Radiate professionalism
  • Exceptional organizational skills
  • A master at time management
  • Good interpersonal skills
  • A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of R168 000 – R198 000 per annum, CHOC makes a contribution towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach [email protected] (subject line state: EL REGIONAL COORDINATOR) no later than 26th February 2021:

CHOC Business Development Manager – Sandton

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA

AREA: CHOC NATIONAL OFFICE – SANDTON – RIVONIA

POSITION: BUSINESS DEVELOPMENT MANAGER

REPORTS TO: CHIEF EXECUTIVE OFFICER

CHOC is seeking an individual with high energy, a collaborative approach and who is able to inspire and motivate their team. They must have demonstratable experience of operating at a senior level in a non-profit organisation with direct management of all income generating functions, alongside a proven track record of delivering on income targets. 

MAIN PURPOSE:

The Business Development Manager will be responsible for developing and implementing a diverse fundraising and communications strategy and securing new income opportunities. They will manage a small team to carry out various activities and will be solely responsible for fundraising from Corporates, Trusts and Foundations and High-net worth individuals.

The incumbent’s job description entails but is not limited to the following. 

Fundraising:

  • Oversee the development and implementation of an organisational fundraising strategy that includes a diverse range of income streams, including but not limited to corporates, trusts, foundations, high-net worth individuals, bequests, individuals, internal and external events, cause related marketing, digital fundraising, community fundraising and international fundraising.
  • Seek new income opportunities through networking with both internal and external stakeholders.
  • Research funding opportunities that are aligned to the CHOC vision, mission and objectives.
  • Work with relevant CHOC staff to develop and submit high quality funding applications and proposals and coordinate donor reports in accordance with contracts and agreements.
  • Cultivate and deepen relationships with lapsed, existing, and potential donors/supporters/partners.
  • Work with the CEO to guide, support and build the capacity of Regional Managers and CHOC fundraisers to increase their fundraising knowledge and income targets.
  • Oversee the Fundraising plans and reporting process, nationally, and to provide regular feedback and guidance on these.
  • Oversee the development and implementation of effective donor retention strategies.
  • Create and oversee national campaigns and events but not limited to, Flip Flop Day and Be Bold Go Gold
  • Work collaboratively with The CHOC Cows on fundraising initiatives.
  • Oversee the on-line CHOC Shop, sourcing of CHOC merchandise and distribution to regions.

Marketing, Communications and Branding:

  • Oversee the development and implementation of the CHOC Communications strategy.
  • Continually assess communications techniques, and their efficacy.
  • Incorporate digital media strategies to generate income through individual giving, including but not limited to the CHOC website, Facebook, LinkedIn, Twitter and Instagram.
  • Oversee the development of all marketing materials, including but not limited to, brochures and annual reviews.
  • Monitor all internal and external communications to ensure the integrity of the CHOC brand is in line with the organisation’s corporate identity.
  • Responsible for effectively implementing CHOCs communications strategy using Salesforce and Pardot.

 Managing the Business Development Unit:

  • Build the team through initiating creative ideas, imparting knowledge and experience, as well as providing motivation and inspiration.
  • Set the precedent for excellence through leading by example.
  • Manage the BDU Staff in all aspects (including setting their goals with them, performance appraisals and staff development).
  • General management and oversight of the department such as preparing regular reports and developing and managing budget.

Data Management:

  • Lead and overseeing the maintenance and full utilisation of the customer relationship management (CRM) system (Salesforce).
  • Oversee the development of training programmes to build the capacity of CHOC staff to be able to effectively utilise the CRM and to ensure it is up-to-date and relevant.

General:

  • Be an active and contributing member of the Senior Management Team.
  • Contribute to the effective implementation of the organisations five-year strategy.

THE MINIMUM REQUIREMENTS FOR THE POST ARE:  

Experience: A minimum 5 years’ experience in implementing marketing, communications and fundraising for a non-profit organisation and a minimum of two years in managing a team to reach income targets and goals. 

Additional Training: Computer literacy (MS Office), good administrative skills and Customer Relationship Management (CRM) software (preferably Salesforce and Pardot 

Skills and Attributes:

  • An understanding of local and international donors, the NGO sector and fundraising trends (including digital fundraising)
  • A proven track record in securing funds from a diverse range of income sources.
  • Self-motivating, proactive and a drive for success
  • Good analytical skills
  • Attention to detail
  • Good general organising skills

Other: A valid unendorsed South African driver’s licence.

Interested candidates must please send a motivation letter highlighting your suitability to the post and your fundraising achievements. Also attach your CV and contact details of three work related referees to [email protected]

Contact will only be made with shortlisted candidates.

CHOC Free State Vacancy – Regional Assistant

AREA:  FREE STATE & KALAHARI REGION
POSITION:  REGIONAL ASSISTANT FS
TYPE OF CONTRACT: FULL TIME (PERMANENT)
REPORTING TO:   REGIONAL MANAGER

MAIN PURPOSE: To provide administrative assistance related to the daily running of the office, financial work and record keeping of the office and to support the Regional Manager (RM) in taking CHOC’s work forward in the Free State and Kalahari Region by maintaining an effective and well-organised regional office.

The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE: 

  Administrative Duties:

  • Provide office administrative assistance.
  • Keep the database and coordination of documentation up to date.
  • Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for.
  • Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved.
  • Maintain a staff register; staff leave schedule; as well complete leave forms and overtime forms on behalf of staff for the approval of the RM.
  • Ensure that all papers are filed appropriately
  • Collate and update Salesforce data
  • Calculate monthly savings on donations received and submit to National Office To carry out stock and merchandise control once a month and inventory preparation for RM once a year.
  • Ensure electronic equipment are in working order. This includes the fax; telephone; printer. Monitor the printer usage.

 Office Management Duties

  • Manage office supplies and all equipment and ensure that the equipment is well-maintained and in a working order.
  • Provide immediate attention when maintenance or repair is needed and obtain necessary quotes according to procurement policy for RM’s approval.
  • Update the asset register when equipment either leave or arrive in the region and keep record including the necessary documentation. Ensure a clean audit.
  • Keep the procurement folder updated with quotes and services offered as per the procurement policy and ensure that the suppliers contact list is constantly updated.

 Financial Duties:

  • Undertake the day-to-day financial work and loading on Fraxion (in-house procurement system).
  • Receive all cash donations, issue receipts, and prepare thank you letters.
  • Receive and record sales revenue, issues receipts and secure safety of revenue.
  • Maintain the petty cash books and arrange for monies to be banked as necessary.
  • To distribute and record the Transport and Bereavement Funds to parent/caregivers.
  • To prepare cashbook and cash flow report monthly for the RM to be checked and then submitted to National Office.
  • Manage the counting of tin monies according to CHOC’s financial policy.
  • Run the CHOC shop.
  • Collate the cashbook and Petty Cash monthly for the region.
  • Manage office supplies and equipment and undertake stock and merchandise control and co-ordinate inventories.

 Support Programmes, Marketing and Awareness Events: 

  • Provide assistance with CHOC’s support programmes – ensuring that all monthly reports are correct and reach the RM in time for approval and to submit to the National Office.
  • To manage volunteers related to CHOC Volunteer Management Programme
  • To assist Social Worker (SW) and RM to ensure greater parental involvement in CHOC activities.
  • Assist the RM with the conceptualization, the planning, the implementation and the execution of regional events and campaigns. Event planning includes the search of financial donors, product sponsors, logistic sponsors and / or media partners and the allocation of tasks to relevant staff members and volunteers to assist in the delivery of a successful event or campaign.
  • Assist with the participation of national campaigns at regional level by ensuring the campaign plan is implemented. Assist with any enquiries surrounding the event/campaign.
  • Assist with the public relations tasks to promote the event or campaign as per PR plan drawn up with RM input.
  • Assist with fundraising and awareness
  • Assist with identifying potential donors and other stakeholders.
  • To develop and implement childhood cancer awareness campaigns through different marketing methods which includes but is not limited to newsletters, networking opportunities, media engagement and mall drives as part of the promotion and marketing of CHOC and the services it provides.
  • Provide Social media support.
  • Undertake Salesforce input.
  • Order and distribute branding material and merchandise.

THE REQUIREMENTS FOR THE POST 

Qualification: Grade 12 with a Finance and Administration qualification

Experience and skills:  

  • At least 5 years’ experience in general administration, preferably in the NGO
  • High computer literacy, particularly in MS Office; and preferably in database systems (Salesforce), social media platforms.
  • Excellent verbal and written communication skills in English is essential, as well as fluency in in Afrikaans & Sotho.
  • Strong administration, organizational and coordination skills.
  • Good with figures and a basic understanding of accounting, financial management and reporting.
  • A valid endorsed South African driver’s license is essential.

Attributes:

  • A team player who also works well and independently
  • Clear and strong alignment with CHOC’s mission and values
  • Radiate professionalism
  • Exceptional organizational skills
  • A master at time management
  • A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of R132 000 – R156 000 per annum, CHOC makes a contribution towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach [email protected] (subject line state: FS REGIONAL ASSISTANT) no later than 16th February 2021:

International Childhood Cancer Day (ICCD)

International Childhood Cancer Day (ICCD) | CHOC South Africa
International Childhood Cancer Day (ICCD) is a global collaborative campaign to raise awareness about childhood cancer, and to express support for children and adolescents with cancer, the survivors and their families. ICCD is held on the 15th February and spotlights the need for more equitable access to treatment and care for all children with cancer, everywhere.
International Childhood Cancer Day (ICCD) | CHOC South Africa

Globally, every year, more than 400,000 children and adolescents below 20, are diagnosed with cancer. The rate of survival depends on the region, with at least 80% survival in most high-income countries but as low as 20% only in low- and middle-income countries. 

In South Africa, the South African Children’s Tumour Registry (SACTR) reports about 1000 new cases a year for children under the age of 16. This is an increase from 10 years ago. The survival rate of cancer in children in South Africa is around 55% and seems to be on the rise.

The Target Goal of the WHO Global Childhood Cancer Initiative is to eliminate all pain and suffering of children fighting cancer and achieve at least 60% survival for all children diagnosed with cancer around the world by 2030.

This represents an approximate doubling of the current cure rate and will save an additional one million children’s lives over the next decade.

There are many reasons why there is a huge disparity between high income and low- and middle-income countries.  Amongst these is the late or missed diagnosis of children and the high rate of abandonment due to either stigma or access to financial resources which allow the child to complete treatment.

What is the aim of ICCD?

 “The campaign encourages individuals and organisations to stand up and speak out for kids with cancer, survivors of cancer, and their families. It is a day where we can unite in solidarity, be advocates for childhood cancer and promote initiatives that promote the plight and needs of children and teenagers with cancer, their families and the survivor”, Taryn Seegers, Communications Coordinator.   The public can show their support to children and teenagers living with cancer by participating in CHOC’s 2nd Flip Flop Day Campaign on the 12th February 2021.  Flip Flop Day is an annual event and it is a day of fun and colour because although childhood cancer is in no way light hearted, South Africans certainly are, and when it comes to our children we need to rally behind them, as CHOC SOLE-diers to truly show that we are a force to be reckoned with.

The campaign will be supported by PNA Stationers, one of South Africa’s largest and most successful retail stores, selling everything from stationery to art and craft materials, books and educational books; as well as Tekkie Town, retailer of the widest range of the best quality footwear at the best possible prices. The public will be able to pop into any of these stores nationwide, and grab their Flip Flop Day sticker. It’s simply never been easier to make a difference.

Visit www.choc.org.za for more information about how you can be part of CHOC’s 2021 Flip Flop Day!