Accounts Coordinator – Head Office

POSITION: ACCOUNTS COORDINATOR/ACCOUNTANT

REPORT TO: CHOC FINANCE AND ADMINISTRATION MANAGER

START DATE: 1 JUNE 2023

 

MAIN PURPOSE:

To perform various accounting processes to achieve compliance, consistency and efficiency in the Finance and Administration Department

 

THE RESPONSIBILITIES ARE BUT NOT LIMITED TO:

 

1. Financial Duties at Head Office (HO):

 

• Prepare weekly payment requisitions for the Finance department.
• Load and part release weekly EFT payments for HO and the COWS. (CHOC’s Fundraising Arm)
• Check submissions for travel and expenses claims and process reimbursements.
• Full function of the debit order process – maintenance of donor details, bank recons, monthly and annual payment reports.
• Count and issue receipts for cash received at HO.
• Deposit cash received at HO (including COWS).
• Download and distribute audit reports (payment advice).
• Manage HO petty cash.
• Posting fleet card and insurance transactions to the General Ledger.
• Reconciliation of relevant general ledger accounts monthly.
• Maintain preferred supplier listing.
• Provide administrative and accounting support as required by the finance department.

 

2.  Regional Financial Duties for at least four regions (Provinces)

 

• Check and process regional cashbooks in the respective regional ledger. Prepare regional cashbooks where required.
• Check and reconcile petty cash and transport funds.
• Reconcile regional bank accounts, accounts payable ledgers.
• Prepare and distribute monthly financial reports. These include but not limited to Income Statement, Variance reports and detailed general ledgers.
• Provide assistance with loading and releasing of Regional EFT payments and funding transfers.
•  Reconciliation of all general ledger accounts monthly.
•  Maintain accounting controls by following policies and procedures.
• Preparation for audit requirements.

 

THE MINIMUM REQUIREMENTS FOR THE POST ARE:

Qualification: BCom or Accounting Diploma

Experience: At least 3-5 years’ experience working in a finance environment

Additional Training: A sound working knowledge of at least one well known accounting system, preferably Sage Evolution

Skills and Attributes:  Accuracy, numeracy, deadline-oriented and attention to detail. Proficiency in Microsoft Office particularly Excel, excellent communication skills and the ability to take and display initiative, critical thinking and a champion for compliance, honesty, and integrity, be able to work as part of a team as well as independently.

 

Language Proficiency: Fluency in English

Other: Computer literacy (MS Office) and good administrative skills.

Salary in the range of R312 000 – R330 000 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at [email protected] no later than 14^th April 2023: PLEASE USE AC/ACCOUNTANT on the subject line

• Certified copy of your identity document/passport
• Certified copy of your driver’s licence
• Certified copy of your degree certificate/academic record

If you have not received a response by close of business 21^st April 2023 consider your application unsuccessful.