AREA: PORT ELIZABETH
POSITION: HOUSE SUPERVISOR (this is a live in position)
REPORT TO: REGIONAL MANAGER
CONTRACT TYPE: PERMANENT
START DATE: 1 AUGUST 2024
MAIN PURPOSE:
To supervise the support given to patients and their parents/caregivers at the CHOC House, manage the house and its facilities and liaise with the Psychosocial Staff.
RESPONSIBILITIES
- Supervision of House staff
- To ensure that all contracts are signed by both house and casual staff where needed and that staff are aware of the applicable policies and procedures relevant to accommodation.
- To develop monthly timetable for weekend shifts of relief staff at the CHOC House.
- To oversee leave of staff and ensure appropriate plans have been put in place to ensure the daily running of the house.
- To submit accurate overtime/relief sheets on time to the Regional Manager.
- To ensure that the house staff are performing their tasks and responsibilities and report any issues to the Regional Manager.
- CHOC House
- To supervise patient admissions to the house in conjunction with the relevant hospital and CHOC staff.
- To ensure that the CHOC house policy and house admission rules are adhered to.
- To supervise the effective day-to-day running of the house.
- To support and assist the children and caregivers where required.
- To plan a weekly menu, and that nutrition meals for the children and parents/caregivers is prepared by the House Support Assistant and in her absence the House Supervisor.
- To oversee maintenance issues at the CHOC House and to ensure that problems are being recorded and fixed timeously.
- To ensure a clean, safe, and tidy garden and vehicles.
- To transport children and parents to and from treatment centre as and when required
- To assist patients and their parents/caregivers with their return-home requirements, as well as any arrangements that need to be made for various procedures of the child.
- To be available for emergencies on a 24-hour basis when on duty.
- To hold weekly meetings with the parents staying at the house and submit the minutes timeously to the Regional Manager.
- To meet regularly with house staff to iron out any challenges.
- To ensure that the donation storeroom is kept neat.
- To ensure that house inventories are kept up to date.
- To oversee the food storeroom, check expiration dates and to update the food inventory timeously.
- To ensure compliance with all Health and Safety aspects at the House.
- To accept in-kind donations relevant to the house as per the region’s GIK process in conjunction with the Regional Coordinator.
- To ensure that the GIK record form of received donations is submitted to the Regional Administrator to proceed with the thank you letters.
- To arrange weekly interactive programme for the children and their caregivers who are staying at the house and to be actively engaging with the house occupants.
- To arrange skill workshops to be done with the parents.
- To arrange house volunteers to do activities with the children.
- To plan and arrange outings for parents and children with the permission obtained from the Paediatric Oncology Unit.
- To ensure the house and garden is always in a well-presented condition for visitors show around.
- Weekly or monthly grocery shopping
- Prepare once a week RC morning tea sandwiches
- Report incidents to RM
- Events and Function
- To assist in organising any event as requested
- To buy refreshments or food for events or office meetings
- To prepare the boardroom for upcoming meetings with visitors.
- Finances and Administration
- To maintain financial record keeping regarding the House purchases.
- To administer transport funds.
- To assist with recording of donations in kind that is received at the office.
- To regularly update the house occupant’s information to the Accommodation service on Salesforce.
- To compile statistical records of bed occupancy, vehicle reports and submit to the Regional Manager and Regional Coordinator.
- To coordinate volunteer and/or donor visits to the CHOC House
- To coordinate all meetings in terms of logistics and catering at the CHOC House.
- To maintain the asset, register for the House.
- To assist with CHOC programmes as requested by the Regional Manager.
REQUIREMENTS FOR POST
Qualification: Minimum of Grade 12 and a qualification as a Social Auxiliary Worker or as a Child and Youth Care Worker will be an advantage
Experience: Minimum of 2years Experience in caring for people compromised by illness, previous experience as a House Supervisor/Mother would be an advantage.
Additional Training: Above average computer literacy (MS Office) + CRM database and good administrative skills as well as CPR and/or first aid. Private and Confidential
Skills and Attributes: Maturity, stress tolerance, compassion, empathy, patience, discretion yet assertive, be comfortable in working with people compromised by illness and affected by illness, proactive, a high level of integrity, be highly motivated with a willingness to take initiative and responsibility.
Recommendation: Experience of working with children and their families compromised by life threatening illnesses or other life traumas, as well as experience in a supervisory role.
Language Proficiency: Fluency in English and a good understanding of other African languages especially Xhosa & Afrikaans
Other: A valid unendorsed South African driver’s license C10 with a PDP license and over 3years driving experience.
Salary in the range of R90 000 – R98 400 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period.
To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at [email protected] no later than 5th July 2024: PLEASE USE PE HOUSESUPERVISOR on the subject line.
- Certified copy of your identity document/passport
- Certified copy of your driver’s licence
- Certified copy of your degree certificate/academic record
If you have not received a response by close of business 12 July 2024 consider your application unsuccessful.
