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Give What you Can – June 2025
REGIONAL ADMINISTRATOR
AREA: CHOC FREE STATE
POSITION: REGIONAL ADMINISTRATOR REPORT TO: REGIONAL MANAGER FS
CONTRACT TYPE: PERMANENT
START DATE: 1 August 2025
MAIN PURPOSE:
To coordinate and fulfil the necessary administrative, financial, database and regional support duties that also include support of CHOC programmes and fundraising initiatives where needed. Together with the members of the Free State team, to take CHOC’s work forward by maintaining an effective and well- organised regional office. The incumbent’s job description is not limited to the following.
THE RESPONSIBILITIES ARE:
Administrative Duties:
- Provide the necessary office administration to ensure a well functional office.
- Collate documentation and update Salesforce database
- Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for.
- Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved in a timely manner
- Maintain the staff files and register by ensuring that all papers are filed appropriately
- Calculate monthly savings on donations received and submit to Regional Manager
- To carry out stock control once a month and update inventory accordingly
- Ensure electronic equipment are in working condition that includes telephones; printer etc.
- Accurate stock control is done once a month and a clean audit is kept at all times.
Financial Duties:
- Undertake the day-to-day financial work
- Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters
- Receive and record sales revenue, issues receipts and secure safety of revenue
- Maintain the offices and hospitals petty cash books as per the financial policies and procedures.
- Obtain necessary quotes according to CHOC procurement policies and procedures for the RM approval;
- Seek the necessary documents for new supplier take on.
- To distribute and record the Transport and Bereavement Funds to parent/caregivers (cash disbursements)
- To prepare the four hospitals and two offices petty cashbooks bi-monthly for the RM to be checked and then submitted to Head Office in a timely manner.
- Manage the counting of tin monies.
- Manage the jumble sale
- Manage office supplies and equipment and undertake stock control and co-ordinate inventories
- Manage the asset register for yearly submission to head office.
- Accept, record in-kind donations and upload to Salesforce. Manage the appropriate acknowledgement through Salesforce.
- Support Programs, Marketing and Awareness Events:
- Provide assistance with CHOC’s support programs
- Assist with fundraising and awareness events
- Assist with uploading of contact information (fundraising and programmes) to Salesforce.
- Order and upkeep the regional merchandise inventory.
THE MINIMUM REQUIREMENTS FOR THE POST ARE:
- Qualification: Grade 12 with an administration, finance and office management related qualification.
- Experience and skills: At least 5 years’ experience in general administration and book keeping preferably in the NGO
- High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
- Excellent verbal and written communication skills in English is essential, as well as fluency in English and Afrikaans.
- Strong administration, organizational and coordination skills.
- Good with figures and a basic understanding of accounting, financial management and reporting.
- A valid unendorsed South African driver’s license is essential.
Attributes:
- A team player who also works well independently
- A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.
- Salary in the range of R162 000 – R192 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.
To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at vacancies@choc.org.za no later than 13th July 2025. Please use FS Coordinator on the subject line.
- Certified copy of your identity document
- Certified copy of your driver’s licence
- Certified copy of your degree certificate
- Certified copy of your academic record
- Certified copy of your SACSSP registration certificate
If you have not received a response by 31st July 2025 consider your application unsuccessful.
SOCIAL AUXILIARY WORKER
AREA: CHOC GAUTENG SOUTH
POSITION: SOCIAL AUXILIARY WORKER (Paediatric Haematology and Oncology Unit at Chris Hani Baragwanath Academic Hospital)
REPORT TO: CHOC PSYCHOSOCIAL SUPPORT SERVICES MANAGER CONTRACT TYPE: PERMANENT
START DATE: 1 August 2025
MAIN PURPOSE:
- To provide a supportive role to the Social Worker to ensure that children and teens diagnosed with cancer or a life-threatening blood disorder and their families benefit from appropriate non-medical resources within and outside the hospital.
The incumbent’s job description, under the supervision and guidance of the social worker, entails but is not
limited to the following.
THE RESPONSIBILITIES ARE:
New Patient Intake:
- Undertake orientation of new patients and their families to the unit and the hospital.
- Undertake psychosocial assessment of patients and their families.
Counselling:
- Assist the medical team in the breaking of bad news.
- Provide basic counselling and support to children and teens diagnosed with cancer or life-threatening blood disorders and their families.
- Support the ward social worker and medical team in preparing the patient and/or parent/family for medical and treatment procedures.
- Support the ward social worker with the setting up and running of support groups.
- Provide support to the dying child and family under the guidance and supervision of the social worker.
- Provide practical bereavement support for families in consultation with the social worker.
Assessments and Follow-ups:
- Undertake follow up enquiries on patient/families’ socio-economic circumstances and in liaison with the social worker ensure that the appropriate assistance is sought.
- In consultation with the social worker refer families for admission to the CHOC House when and where appropriate.
- Contact families when appointments are rescheduled.
- Assess families’ reasons for defaulting on treatment and intervene accordingly.
- In consultation with the social worker, ensure that appropriate discharge planning is carried out.
Additional Service Delivery:
- Liaise with Childhood Cancer Network organisations to ensure optimum services are provided to the children and their families.
- Be aware and informed of community resources that can benefit the patients and their families.
- To develop a resource directory to service the haematology and oncology community in the Gauteng South region.
- Provide interpreting services as and when required.
- Assess, prepare, and facilitate children who are well enough for the attendance of camps.
General and Administration:
- Administer and record the distribution of care bags to newly diagnosed families.
- Administer and record the transport fund and assist families with transport arrangements when necessary.
- Administer and record the food voucher/hamper programme and financial bereavement support.
- Keep accurate records/reports of psychosocial support services provided.
- Complete and submit the monthly STAT report to the PSSM and RM within the first week of the month.
- Complete Salesforce data on a daily, weekly, and monthly basis and submit accordingly.
Personal and Professional Growth:
- Attend regular supervision with the CHOC social worker.
- Attend the monthly Psychosocial Staff Teams Meeting with the PSSM and Chief Social Worker.
- Attend twice a year the in-person CHOC Psychosocial Support Staff Team Meeting.
Ward and Team Meetings:
- Attend weekly Ward and Team Meetings as specified by the CHOC social worker.
Educational Interventions:
- Assist the social worker with linking the patient with the Hospital School.
- Assist the social worker with the facilitation of the patient’s re-integration into the mainstream school system when needed.
Support Program:
- Assist with the planning and the organising of ward parties for the children throughout the year.
- Assist with the planning and the organising of the annual Remembrance Service.
- Assist with the planning and organising of the ward birthday programme.
- Assist with organising parents for parent support projects/programmes in the ward. Certified copy of your identity document
- Certified copy of your driver’s licence
- Certified copy of your degree certificate
- Certified copy of your academic record
- Certified copy of your SACSSP registration certificate
THE MINIMUM REQUIREMENTS FOR THE POST ARE:
Qualification: A recognised Social Auxiliary Work Certificate and up to date proof of registration with the S.A. Council for Social Service Professions (SACSSP).
Experience: Minimum two or more years’ experience as a qualified social auxiliary worker in the child/youth
and/or health sector. Having worked in a multi-disciplinary team will be to your advantage.
Skills and Attributes: Maturity, high stress tolerance, comfortable working in the field of loss, death and dying, ability to work independently and as part of a multidisciplinary team.
Additional Training: Computer literacy (Outlook, MS Office; Word, Excel, PowerPoint) and good administrative skills.
Language Proficiency: Fluency in English, Zulu, Sotho, and a good understanding of the main African languages spoken in the area.
Other: A valid unendorsed South African driver’s licence.
Salary in the range of R174 000 – R198 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.
To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at vacancies@choc.org.za no later than 13th July 2025. Please use GS Social Auxiliary Worker on the subject line.
If you have not received a response by 31st July 2025 consider your application unsuccessful.