Bookkeeper – Rivonia

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
AREA: HEAD OFFICE IN RIVONIA
POSITION: JUNIOR BOOKKEEPER
REPORT TO: CHOC MANAGEMENT ACCOUNTANT
START DATE: 1 May 2024 

Main Purpose

To perform various accounting processes and functions to achieve compliance,
consistency and efficiency in the Finance and Administration Department.


THE RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:


 Maintain accurate and complete financial records using accounting software (Sage Evolution).
 Review and import regional and/or head office cashbooks on Sage.
 Review and import petty cash and regional transport funds on Sage.
 Process and reconcile monthly petty cash, transport funds and bank accounts.
 Prepare and import relevant regional cashbooks on Sage.
 Process accounts payable and receivable transactions.
 Ensure that all expenses have been appropriately approved and within budget on the spend
management system (Fraxion).
 Prepare and load EFT payments and transfers ensuring that relevant supporting documentation is
attached.
 Maintain accounting controls by adhering to policies and procedures.
 Collaborate with internal teams to ensure financial compliance.
 Ensure that regional staff adhere to policies and procedures.
 Ensure that financial records are complete and accurate.
 Ensure that all payment requisitions include relevant supporting documentation.
 Manage and control the office petty cash.
 Maintain head office and regional preferred supplier listings.
 Ensure that all bank account beneficiaries are loaded on the banking system.
 Prepare monthly insurance schedules.
 Assist with the completion of insurance claim forms.
 Order stationery for the head office.
 Assist with preparation for the annual external audit.
 Provide administrative and accounting support as and when required.


THE MINIMUM REQUIREMENTS:


Qualification: Higher Certificate in Bookkeeping
Experience: At least 2 solid years’ relevant experience, preferably in a non-profit organisation.

Skills and Attributes:
  • Numeracy, accuracy, and attention to detail.
  • Be an analytical thinker with strong problem-solving skills.
  • Ability to work under pressure and meet deadlines.
  • Excellent communication skills and the ability to take and display initiative.
  • Proficiency in accounting software such as Sage Evolution or similar.
  • Time management.
  • Strong written and oral communication.
  • Good interpersonal and organisational skills.
  • Strong work ethic.
  • Ability to work as a team player as well as independently.

Language Proficiency:

Fluency in English
Other: Proficiency in Microsoft Office and good administrative skills.
Salary Range: R16 000- R 18000 per Month (Gross), CHOC Contributes towards pension fund and
medical aid after successful probationary period.
Interested candidates must send a motivation letter highlighting your suitability to the role, and a CV with contact
details of three work-related referees [email protected]
Contact will only be made with shortlisted candidates.

Regional Manager – Gauteng South Vacancy

 CHOC is looking for a Regional Manager (RM) for Gauteng South region, who will lead and manage the region, raise funds, raise awareness of childhood cancer, and promote CHOC and its programmes. The main KPAs include: 

Strategic leadership and management
  1. Develop the region by identifying new opportunities, identifying gaps, and leading initiatives to improve the quality and impact of our work. 
  2. Build strong relationships with all CHOC stakeholders (such as the doctors, beneficiaries and volunteers and donors), and partners, and to be seen as a leader in the childhood cancer field. 
  3. Maintain and improve existing donor, key, and other strategic relationships; and find, develop and keep new strategic and key partnerships and relationships. 
  4. Work with the Regional Committee Chair to develop the Regional Committee. 
  5. Report the needs, challenges, and strategic regional matters to the CEO and provide feedback and solutions. 
  6. Maintain and improve existing donor relationships – with corporates, individuals, or others. 
  7. Use networks, platforms, and various forums to build the CHOC brand, network and relationships. 
  8. Meet and exceed the fundraising targets set for the region. 
  9. Deepen relationships and partnerships with donors/supporters. • 
  10. Identify regional fundraising opportunities, events and campaigns and ensure they are implemented successfully. 
  11. Promote and market CHOC through various platforms and activities (including the media, social media, communication channels and material, and promotional events). 
  12. Manage all fundraising initiatives and campaigns. 
  13. Manage other systems, including Salesforce (donor and data management system). 
  14. Increase funding by creating and implementing a fundraising plan that shows how the region solicits donors and finds funding sources such as corporates, grants, foundations, schools, community organisation, in-kind donations, charitable events, and marketing opportunities. 
  15. Share the fundraising plans with the CEO for oversight and leadership. 
  16. Manage and develop strategic relationships, including the Department of Health, hospital management, hospital staff and organisation working in the field of childhood cancer. 
  17. Facilitate the development of committees, such as the regional committee, parental support groups, survivor groups, etc. • 
  18. Oversee the volunteer programme, including recruitment, training and maintenance of the volunteer programme. 
2. Fundraising, campaigns, and donor management 
  • Maintain and improve existing donor relationships – with corporates, individuals, or others.
  • Use networks, platforms, and various forums to build the CHOC brand, network and relationships.
  • Meet and exceed the fundraising targets set for the region.  Deepen relationships and partnerships with donors/supporters.
  • Identify regional fundraising opportunities, events and campaigns and ensure they are implemented successfully. 
  • Promote and market CHOC through various platforms and activities (including the media, social media, communication channels and material, and promotional events).
  • Manage all fundraising initiatives and campaigns.
  • Manage other systems, including Salesforce (donor and data management system).
  • Increase funding by creating and implementing a fundraising plan that shows how the region solicits donors and finds funding sources such as corporates, grants, foundations, schools, community organisation, in-kind donations, charitable events, and marketing opportunities.
  • Share the fundraising plans with the CEO for oversight and leadership. 
3. Networking and volunteer mobilisation Private and Confidential 
  • Manage staff well and guide them on their respective roles. 
  • Address and manage staff performance issues and disciplinary matters appropriately. 
  • Guide staff on all relevant CHOC policies. 
  • Identify training and development opportunities for the team. 
  • Create and promote a positive employee experience. 
  • Create a good working environment. 
  • Communicate all staff needs for the region with the HR Manager. 
  • Manage CHOC’s Core programmes to the required standards. These are the accommodation facility, the transport fund, the volunteer management programme, and practical support. 
  • To assist the national leaders with the regional implementation of national programmes, such as the Awareness training programme and psychosocial support. 
  • Manage and oversee other programmes as determined by CHOC’s strategic plan and Executive. 
4. Staff management 
  • Manage staff well and guide them on their respective roles.
  • Address and manage staff performance issues and disciplinary matters appropriately.
  • Guide staff on all relevant CHOC policies.  Identify training and development opportunities for the team.
  • Create and promote a positive employee experience.
  • Create a good working environment.
  • Communicate all staff needs for the region with the HR Manager. 
5. Programme Management 
  • Manage CHOC’s Core programmes to the required standards. These are the accommodation facility, the transport fund, the volunteer management programme, and practical support.
  • To assist the national leaders with the regional implementation of national programmes, such as the Awareness training programme and psychosocial support.
  • Manage and oversee other programmes as determined by CHOC’s strategic plan and Executive. 
6. Financial, office and general management 
  • To develop a realistic and achievable annual regional budget and to manage the budget according to CHOC’s Financial policies. 
  • To oversee the administration of the region. 
  • To ensure that all CHOC policies and procedures are implemented and adhered to. 
  • To ensure submission of accurate and timeous reports – financial, program and operational. 
  • To undertake other post-related duties as requested by the CEO.
    • To undertake all responsibilities and tasks embracing CHOC’s values, ethos, and behavior’s. A minimum of 5-8 years of general management experience, preferably in the NGO sector. 
    • Proven ability and experience in fundraising, staff management, and operations. 
    • High computer skills, especially in MS Office; and ideally in database systems (CRM), donor portals and social media platforms. 
    • Excellent English communication skills, both spoken and written. 
    • Strong management and organisational skills. 
    • Excellent interpersonal skills 
    • Critical thinking skills 
    • Good analytical skills with the ability to interpret data and devise action plans. 
    • Good with numbers and a basic understanding of accounting, financial management and reporting. 
    • Valid driver’s license is essential. 
THE REQUIREMENTS FOR THE POST 

Qualification: A recognised bachelor’s degree or National Diploma in any related field 

Experience and skills: 

Interested candidates must send a motivation letter highlighting your suitability to the role, and a CV with contact details of three work-related referees [email protected] 

Regional Accounts Coordinator (accountant)

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA                                               

AREA: NATIONAL OFFICE IN RIVONIA

POSITION: REGIONAL ACCOUNTS COORDINATOR (ACCOUNTANT)

REPORT TO: CHOC FINANCE AND ADMINISTRATION MANAGER

MAIN PURPOSE:

To perform various accounting processes and functions to achieve compliance, consistency and efficiency in the Finance and Administration Department.

THE RESPONSIBILITIES ARE BUT NOT LIMITED TO:
  • Review and process regional cashbooks in the respective regional ledger.
  • Review and process regional petty cash and transport funds.
  • Prepare and process relevant regional cashbooks.
  • Performing accounts payable and receivable functions.
  • Reconcile monthly petty cash, transport funds and bank accounts.
  • Assist with loading and releasing of regional EFT payments and transfers where required.
  • Download and distribute audit reports (proof of payment).
  • Review and reconciliation of general ledger accounts monthly.
  • Maintain accounting controls by adhering to policies and procedures.
  • Ensure that regional staff adhere to policies and procedures.
  • Ensure that financial records are complete and accurate.
  • Perform monthly variance analysis and provide variable contributions.
  • Conduct analyses and evaluations to look for ways to reduce costs.
  • Ensure that all payment requisitions include relevant supporting documentation.
  • Ensure that all expenses have been appropriately approved and within budget on the spend management system.
  • Prepare and distribute monthly financial reports. These include but not limited to Income Statement, variance reports and detailed general ledgers.
  • Check submissions for travel and expenses claims and process reimbursements.
  • Cash deposits as and when required.
  • Manage and control the office petty cash (back up).
  • Maintain regional preferred supplier listings.
  • Ensure that bank account beneficiaries are loaded on the banking system.
  • Ensure compliance with supplier and donor take on processes.
  • Provide administrative and accounting support as and when required.
  • Prepare for the annual external audit.
THE MINIMUM REQUIREMENTS:

Qualification:   A bachelor’s degree in accounting or similar.

Experience: At least 3-5 years’ relevant experience, preferably in a non-profit organisation.

Skills and Attributes:

  • Numeracy, accuracy, and attention to detail.
  • Be an analytical thinker with strong problem-solving skills.
  • Ability to work under pressure and meet deadlines.
  • Excellent communication skills and the ability to take and display initiative.
  • Proficiency in accounting software such as Sage Evolution or similar.
  • Time management.
  • Strong written and oral communication.
  • Good interpersonal and organisational skills.
  • Strong work ethic.
  • Ability to work as a team player as well as independently.

Language Proficiency: Fluency in English

Other: Proficiency in Microsoft Office and good administrative skills.

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at [email protected] no later than 18th October 2023: PLEASE USE REGIONAL ACCOUNTS COORDINATOR (ACCOUNTANT) on the subject line.

  • Certified copy of your identity document/passport
  • Certified copy of your driver’s licence
  • Certified copy of your degree certificate/academic record

If you have not received a response by close of business 31st October 2023 consider your application unsuccessful.