Category: Vacancies

 Position: Regional Development Coordinator (Fundraiser) 

Based at: KwaZulu-Natal 

Reports to: Regional Manager 

Purpose: To contribute to the financial sustainability of the region by assisting with the development of a fundraising strategy and actively contributing to the financial growth in the region to meet the annual income targets. 

Responsibilities: 

Fundraising and Donor Relationships: 

• To provide a financial sustainability of the region with the support the Regional Manager by maintaining and growing the donor database. 
• To build active relationships with potential and existing donors and stakeholders. 
• To assist with donor communication, requests, and acknowledgments. 
• To develop events and campaign strategies and plans to achieve regional and national campaign objectives. 
• To successful pre-plan and execute fundraising events and campaigns in collaboration with the Regional Manager, volunteers, CHOC Cows and relevant staff. 
• To develop comprehensive operating plans and budget for each event/campaign. 
• To co-ordinate the design and production of all event/campaign related marketing material in line with CHOC’s Corporate Identity as well relevant merchandise. To monitor, asses and report on events and campaigns fundraising status (pre, during and post-event/campaign). 
• To work in collaboration with the Regional Communication Assistant and National Events Coordinator to generate publicity for campaign. 

Development Strategy 

• To increase funding by creating and implementing a fundraising plan that details how the region solicits donors and identifies funding sources such as corporates, grants, foundations, schools, community organisations, in-kind donations, charitable events and marketing opportunities. 
• To share the fundraising plans with the Regional Manager for oversight and leadership. 

Public Relations: 

• To create regional marketing materials, social media and advertising campaigns as part of a public relations strategy. 
• To expand the brand visibility to target audiences through community relations, speaking engagements, newsletters, and charitable events in the region 

Corporate Volunteering 

• To develop and manage a regional corporate volunteering programme; 
• To liaise with regional staff in identifying corporate volunteering opportunities. 

General Administration, Data Management & Reporting: 

• To maintain Salesforce Database with timely updates of all records relating to donors, donations, campaigns, and events. 
• To prepare the monthly regional fundraising report regarding fundraising income and the Donor Pipeline and submit to the Regional Manager. 
• To submit weekly reports on the status of donors, events, and campaigns. 
• To provide input to the Regional Manager with the income section of the region’s annual budget. 
• To ensure that all CHOC policies and procedures are implemented and adhered to. 
• To undertake all responsibilities and tasks embracing CHOC’s values, ethos, and behaviours 

Applicant Requirements: 

Education: Suitably qualified candidate with a relevant bachelor’s degree. 

Experience: A minimum of 3 years corporate fundraising experience within a NPO (Non-Profit Organisation) as well as in but not limited to, public relations, prospecting, business development and negotiation. Persuasive writing, strong verbal communication and the ability to interact with company executives. 

Additional Training/Experience: High level computer literacy, excellent written and verbal communication skills, social media, research skills and high net worth networking. 

Skills and Attributes: Strong proven relationship building, and solicitation skills are important. Attention to detail, organizing skills, ability to work under pressure, creative and analytical skills, good interpersonal skills and the ability to relate to a wide range of corporate donors, strong planning skills, including the ability to anticipate tasks, set priorities, meet deadlines and function smoothly under strict deadlines and shifting priorities, strong team player who also works well independently. 

Other: Valid driver’s license essential. 

Salary in the range of R276 000 – R324 000 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period. 

To apply submit your CV with a cover letter and names with contact details of at least three contactable references should be emailed to [email protected] ,clearly indicate KZN Regional Development Coordinator (Fundraiser) on the subject line. 

• Curriculum Vitae 
• Cover letter 
• Qualifications 
• Driver’s license 
• ID Copy or Passport 

If you have not received a response by 15 September 2024 consider your application unsuccessful. 

AREA: HEAD OFFICE IN RIVONIA
POSITION: BOOKKEEPER
REPORT TO: CHOC MANAGEMENT ACCOUNTANT
START DATE: 1 October 2024

MAIN PURPOSE:

To perform various accounting processes and functions to achieve compliance, consistency and efficiency in the Finance and Administration Department.

THE RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Maintain accurate and complete financial records using accounting software (Sage Evolution).
• Review and import regional and/or head office cashbooks on Sage.
• Review and import petty cash and regional transport funds on Sage.
• Process and reconcile monthly petty cash, transport funds and bank accounts.
• Prepare and import relevant regional cashbooks on Sage.
• Process accounts payable and receivable transactions.
• Ensure that all expenses have been appropriately approved and within budget on the spend management system (Fraxion).
• Prepare and load EFT payments and transfers ensuring that relevant supporting documentation is attached.
• Maintain accounting controls by adhering to policies and procedures.
• Collaborate with internal teams to ensure financial compliance.
• Ensure that regional staff adhere to policies and procedures.
• Ensure that financial records are complete and accurate.
• Ensure that all payment requisitions include relevant supporting documentation.
• Manage and control the office petty cash.
• Maintain head office and regional preferred supplier listings.
• Ensure that all bank account beneficiaries are loaded on the banking system.
• Prepare monthly insurance schedules.
• Assist with the completion of insurance claim forms.
• Order stationery for the head office.
• Assist with preparation for the annual external audit.
• Provide administrative and accounting support as and when required.

THE MINIMUM REQUIREMENTS:

Qualification: Bookkeeping Certificate or Diploma

Experience: At least 2 years’ relevant experience, preferably in a non-profit organisation.

Skills and Attributes:

• Numeracy, accuracy, and attention to detail.
• Be an analytical thinker with strong problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Excellent communication skills and the ability to take and display initiative.
• Proficiency in accounting software such as Sage Evolution or similar.
• Time management.
• Strong written and oral communication.
• Good interpersonal and organisational skills.
• Strong work ethic.
• Ability to work as a team player as well as independently.

Language Proficiency: Fluency in English

Other: Proficiency in Microsoft Office and good administrative skills.

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
AREA: CHOC WESTERN CAPE AND NAMAQUA REGION
POSITION: SOCIAL WORKER. Full day post serving the Paediatric Haematology/Oncology Unit at Tygerberg Hospital (POU)
DIRECT LINE MANAGER: CHOC Psychosocial Support Services Manager (PSSM)
DOTTED LINE MANAGER: CHOC Regional Manager (RM)
SUPERVISOR: CHOC Chief Social Worker (CSW)
START DATE: As soon as possible

MAIN PURPOSE:

• To provide counselling and psychosocial support services to children and teenagers diagnosed with cancer or life-threatening blood disorders and their families.

• To coordinate additional support services and resources offered by internal and external stakeholders to the paediatric haematology/oncology unit.

• To be responsible for the accurate management of the administrative function.

The incumbent’s job description entails but is not limited to the following.

THE RESPONSIBILITIES ARE:

Counselling:

• Facilitate the counselling of and support to the family at the time of breaking bad news.

• Provide ongoing individual and/or group counselling to the patient and family from diagnosis onward.

• Prepare the patient and/or parent/family for medical and treatment procedures.

• Provide end-of-life palliative care and support to the patient and family.

• Provide counselling and/or crisis intervention at the time of a patient’s death.

• Provide bereavement support to the families.

• Ensure appropriate discharge planning is carried out.Assessments:

• Undertake accurate and comprehensive psychosocial assessments of families and plan intervention accordingly.

• Assess, consult, and refer any cases that require statutory intervention as per the Children’s Act no 38 of 2005.

Networking and liaison:

• Network with internal and external bodies to enhance support services to the children, teenagers and their families.

• Assess, prepare and facilitate children and teenagers for the attendance of camps.

Meetings:

• Regularly attend hand-over, ward and team meetings.

• Regularly attend and contribute to regional staff meetings.

Educational Interventions:

• Liaise with the hospital- and the patient’s home school about the implications of the treatment

and eventual reintegration.

Ward Volunteers:

• Assist the region with the recruitment, selection, training and supervision of ward volunteers.

Administration:

• Update and maintain the CHOC database regularly with psychosocial support services data.

• Complete and submit monthly reports.

• Administer and record accurately the practical support services according to CHOC policies and procedures.

Personal and Professional Growth:

• Attend regular operational consultation with the regional manager.

• Attend regular supervision.

• Attend monthly online Psychosocial Teams meetings.

• Attend twice a year in-person national Psychosocial Team staff meeting.

Additional Support Services:

• Assist with the planning and organising of the annual CHOC Remembrance Service.

• Assist with the planning and organising of the annual ward/year-end party.

THE MINIMUM REQUIREMENTS FOR THE POST ARE:

Qualification: A recognised BA Social Work Degree (Honours) with majors in Social Work and Psychology. Up-to-date proof of registration with the S.A. Council for Social Service Professions (SACSSP).

Experience: Minimum three years’ experience as a qualified social worker in the child/youth and/or health sector with experience in working within an interdisciplinary team.

Language Proficiency: Proficiency is required in written and spoken English and Afrikaans as well as spoken IsiXhosa.

Recommendation: Experience of working with children, teenagers and their families compromised by life-threatening illnesses or other life traumas.

Skills and Attributes: High level of professional integrity, maturity, high stress tolerance, comfortable working in the field of loss, death and dying, the ability to work independently and yet within the broader CHOC team.

Additional Training: Computer literacy (Outlook, MS Office; Word, Excel, Powerpoint) and good administrative skills.

Other: A valid unendorsed South African driver’s licence.

Salary in the range of R228 000 – R246 000 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your CV with a cover letter and the names and contact details of at least three recent referees as well as the following documentation to reach [email protected]

• Certified copy of your identity document

• Certified copy of your driver’s licence

• Certified copy of your degree certificate

• Certified copy of your academic record

• Certified copy of your SACSSP registration certificate

• Certified copy of your 2023 SACSSP registration card

If you have not received a response by 9th of November 2023 consider your application unsuccessful.

AREA: PORT ELIZABETH 
POSITION: HOUSE SUPERVISOR (this is a live in position) 
REPORT TO: REGIONAL MANAGER 
CONTRACT TYPE: PERMANENT 
START DATE: 1 AUGUST 2024 

MAIN PURPOSE:

To supervise the support given to patients and their parents/caregivers at the CHOC House, manage the house and its facilities and liaise with the Psychosocial Staff. 

RESPONSIBILITIES 

• Supervision of House staff
  • To ensure that all contracts are signed by both house and casual staff where needed and that staff are aware of the applicable policies and procedures relevant to accommodation. 
  • To develop monthly timetable for weekend shifts of relief staff at the CHOC House. 
  • To oversee leave of staff and ensure appropriate plans have been put in place to ensure the daily running of the house. 
  • To submit accurate overtime/relief sheets on time to the Regional Manager. 
  • To ensure that the house staff are performing their tasks and responsibilities and report any issues to the Regional Manager. 

• CHOC House
  • To supervise patient admissions to the house in conjunction with the relevant hospital and CHOC staff. 
  • To ensure that the CHOC house policy and house admission rules are adhered to. 
  • To supervise the effective day-to-day running of the house. 
  • To support and assist the children and caregivers where required. 
  • To plan a weekly menu, and that nutrition meals for the children and parents/caregivers is prepared by the House Support Assistant and in her absence the House Supervisor. 
  • To oversee maintenance issues at the CHOC House and to ensure that problems are being recorded and fixed timeously. 
  • To ensure a clean, safe, and tidy garden and vehicles. 
  • To transport children and parents to and from treatment centre as and when required 
  • To assist patients and their parents/caregivers with their return-home requirements, as well as any arrangements that need to be made for various procedures of the child. 
  • To be available for emergencies on a 24-hour basis when on duty. 
  • To hold weekly meetings with the parents staying at the house and submit the minutes timeously to the Regional Manager. 
  • To meet regularly with house staff to iron out any challenges. 
  • To ensure that the donation storeroom is kept neat. 
  • To ensure that house inventories are kept up to date. 
  • To oversee the food storeroom, check expiration dates and to update the food inventory timeously. 
  • To ensure compliance with all Health and Safety aspects at the House. 
  • To accept in-kind donations relevant to the house as per the region’s GIK process in conjunction with the Regional Coordinator. 
  • To ensure that the GIK record form of received donations is submitted to the Regional Administrator to proceed with the thank you letters. 
  • To arrange weekly interactive programme for the children and their caregivers who are staying at the house and to be actively engaging with the house occupants. 
  • To arrange skill workshops to be done with the parents. 
  • To arrange house volunteers to do activities with the children. 
  • To plan and arrange outings for parents and children with the permission obtained from the Paediatric Oncology Unit. 
  • To ensure the house and garden is always in a well-presented condition for visitors show around. 
  • Weekly or monthly grocery shopping 
  • Prepare once a week RC morning tea sandwiches 
  • Report incidents to RM 

• Events and Function 
  • To assist in organising any event as requested 
  • To buy refreshments or food for events or office meetings 
  • To prepare the boardroom for upcoming meetings with visitors. 

• Finances and Administration
  • To maintain financial record keeping regarding the House purchases. 
  • To administer transport funds. 
  • To assist with recording of donations in kind that is received at the office. 
  • To regularly update the house occupant’s information to the Accommodation service on Salesforce. 
  • To compile statistical records of bed occupancy, vehicle reports and submit to the Regional Manager and Regional Coordinator. 
  • To coordinate volunteer and/or donor visits to the CHOC House 
  • To coordinate all meetings in terms of logistics and catering at the CHOC House. 
  • To maintain the asset, register for the House. 
  • To assist with CHOC programmes as requested by the Regional Manager. 

REQUIREMENTS FOR POST 

Qualification: Minimum of Grade 12 and a qualification as a Social Auxiliary Worker or as a Child and Youth Care Worker will be an advantage 

Experience: Minimum of 2years Experience in caring for people compromised by illness, previous experience as a House Supervisor/Mother would be an advantage. 

Additional Training: Above average computer literacy (MS Office) + CRM database and good administrative skills as well as CPR and/or first aid. Private and Confidential 

Skills and Attributes: Maturity, stress tolerance, compassion, empathy, patience, discretion yet assertive, be comfortable in working with people compromised by illness and affected by illness, proactive, a high level of integrity, be highly motivated with a willingness to take initiative and responsibility. 

Recommendation: Experience of working with children and their families compromised by life threatening illnesses or other life traumas, as well as experience in a supervisory role. 

Language Proficiency: Fluency in English and a good understanding of other African languages especially Xhosa & Afrikaans 

Other: A valid unendorsed South African driver’s license C10 with a PDP license and over 3years driving experience. 

Salary in the range of R90 000 – R98 400 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period. 

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at [email protected] no later than 5th July 2024: PLEASE USE PE HOUSESUPERVISOR on the subject line. 

• Certified copy of your identity document/passport 
• Certified copy of your driver’s licence 
• Certified copy of your degree certificate/academic record 

If you have not received a response by close of business 12 July 2024 consider your application unsuccessful. 

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
POSITION: FUNDRAISER
DEPARTMENT: BUSINESS DEVELOPMENT UNIT
AREA: RIVONIA, JOHANNESBURG
REPORT TO: BUSINESS DEVELOPMENT MANAGER

Purpose of Position

To raise funds through individuals, corporates, individuals and SMME’s

Key Areas of Responsibilities:

Research

• Research and identify potential donors from a variety of sources, including but not limited to: the corporate sector, smme’s, individuals and community organisations both nationally and internationally.
• Contact potential donors to discuss funding opportunities and liaise with the Business Development Manager regarding these potential opportunities.

Fundraising

• Keep records of all fundraising income and expenditure and report these monthly to finance department.
• Provide monthly status report that is accurate and timeous to Business Development Manager on activities.
• Together with the BDU manager compile the budgets and ongoing review.
• Monitoring of monthly income
• Drafting of budget is realistic and aligns with the fundraising plan.
• Adherence to policies and procedures.
• Proposals must be aligned to CHOC’s programmes as well as what the donor wants to donate.
• The proposals must have accurate information and valid statistics.
• Meet monthly, quarterly and yearly budgets.Private and Confidential

Proposal Development

• In consultation with the Business Development Manager, identify key priority areas for funding.
• Gather proposal information by identifying sources of information, i.e., management team, programme staff, existing materials/resources.
• Together with the BDU manager write high-quality national specific proposals, concepts and applications focusing on CHOC core programmes.
• Meet proposal deadlines by establishing priorities and target dates for information gathering, writing, review, approval and submission.
• Write email appeals that focus on end of tax year giving, securing funds from SMMEs, including appeal for corporate debit orders.

Relationship Building

• Manage donor relationship on approval of funding and/or receipt of funds.
• Provide external stakeholders with relevant and comprehensive information timeously on the organisation.
• Through continued relationship building ensure that Donors choose CHOC as their preferred charity of choice to donate.
• Continued support or ‘’check in’’ with the donor.
• Offer donor personal touch (birthdays, anniversaries etc)
• Keep donors informed with any changes relevant within the organisation.
• Keep communication lines open.

Donor reporting

• Keep a schedule of donor reports in terms of narrative and financial requirements and deadlines for submission of reports.
• Ensure that these are communicated with the Finance & Administration Manager and the BDU Manager.
• Ensure reports are in-line with contractual agreements.
• Ensure timeously report submission directly to the respective donor.

Administration and Reporting

• Ensure that a donor pipeline is recorded on Salesforce, including but not limited to, leads resulting from research, communications with prospective/new donors, proposal submitted and the status of these proposals.
• Keep record of all proposals written and submitted.
• Provide monthly pipeline report to Business Development Manager.

Qualification, experience & knowledge

• At least 4 years of proven marketing experience
• Proven 3 years’ experience in proposal writing in a non-profit organisation.
• Experience in writing fundraising proposals aimed at corporates and SMME’s
• Experience in working with organisational budgets and consolidating these into programme specific budgets for funding proposals/applications.
• Experience in drafting reports for donors in line with contractual agreements.Private and Confidential
• Experience in working with donor databases. Experience in using Salesforce will be advantageous.
• Strong written communication skills with the ability to write clear, structured, articulate and persuasive proposals.
• Strong editing skills.
• Knowledge of basic fundraising techniques and strategies.
• High proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).

Professional skills and Personal attributes

• Proven ability in building rapport quickly with a diverse range of people.
• Creativity and the ability to develop new ways to inspire people about an organisation’s work.
• Ability to work well under pressure and to handle rejection.
• Ability to transfer skills and knowledge to others.
• Attention to detail.
• Ability to meet deadlines.
• Motivated self-starter with the ability to work independently.
• Ambitious, results orientated and able to work in a target driven environment
• Reliable and mature.

Language Proficiency

• Fluency in English

Salary in the range of R276 000 – R324 000 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at [email protected] no later than 31 May 2024:
Please use BDU FUNDRAISER on the subject line

• Certified copy of your identity document/passport
• Certified copy of your driver’s licence
• Certified copy of your degree certificate/academic record

If you have not received a response by close of business 7 June 2024 consider your application unsuccessful.