CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
BASED: CHOC HEAD OFFICE
POSITION: CONTENT CREATOR
REPORT TO: BDU MANAGER
TYPE: FIXED TERM CONTRACT-1 YEAR
START DATE: 01 APRIL 2025

MAIN PURPOSE:

We are seeking a talented Content Creator to join our dynamic Business Development Unit. If you have exceptional writing abilities, a meticulous attention to detail, and a talent for storytelling, we encourage you to apply. As a key member of our team, you will play a crucial role in creating captivating, informative, and authentic content.

The incumbent’s job description, under the supervision and guidance of the BDU Manager, entails but is not

limited to the following.

THE RESPONSIBILITIES ARE:

• Collaborate with subject matter experts and internal stakeholders to gather information and insight for content development through researching industry-related topics to create informative and appealing content.

Writing

• Writing, editing, and proofreading content to ensure it is free of errors.
• Develop original and creative ideas for blog posts, articles, website content, social media updates, press releases, email newsletters, and video content.
• Ensure all content adheres to brand guidelines, tone of voice, and style guidelines.
• Use storytelling techniques to create compelling narrative that resonates with our donors.

Coordination

• Collaborate with the BDU Manager and Communications Coordinator to ensure consistent messaging and brand voice across all channels. This includes developing scripts and storylines for video content, aligning them with organisational goals and brand messaging.
• Participate in brainstorming sessions and contribute creative ideas to enhance content strategies.

Eligibility

• Excellent written and verbal communication skills with proficiency in content creation and reporting.
• The ability to effectively collaborate with other team members while also being self-motivated and able to work independently.

THE MINIMUM REQUIREMENTS FOR THE POST ARE:

1. Core Qualification

• Strong written and verbal communications skills.
• Excellent storytelling abilities.
• Highly creative and ability to think outside the box.

2. Technical Skills

• Proficiency in content creation for various platforms, including websites, blogs, social media, press releases, email newsletters, and video scripts.
• Proficiency in editing and proofreading for grammar, spelling, punctuation, and consistency.

3. Experience and Education

• Creativity and the ability to generate innovative ideas
• Must have own vehicle and driver’s license.

With salaries in the range of R18 000,00 – R25 000,00 per month, CHOC contributes towards pension funds and medical aid after a successful probationary period.

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at vacancies@choc.org.za no later than 11th March 2025.

If you have not received a response by (Date) consider your application unsuccessful

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA

AREA: CHOC EAST LONDON REGION

POSITION: SOCIAL WORKER, Full day serving the pediatric hematology/Oncology Unit at Frere

Hospital.

REPORT TO: PSYCHOSOCIAL SUPPORT SERVICES MANAGER

CONTRACT TYPE: PERMANENT

START DATE: 01 APRIL2025.

MAIN PURPOSE:

• To provide counselling and psychosocial support services to children and teenagers diagnosed with cancer or life-threatening blood disorders and their families.
• To coordinate additional support services and resources offered by internal and external stakeholders to the paediatric oncology unit.
• To be responsible for the accurate management of the administrative function.
• The incumbent’s job description entails but is not limited to the following.

THE RESPONSIBILITIES ARE:

Counseling:

• Facilitate the counselling of and support to the family at the time of breaking bad news.
• Provide ongoing individual and /or group counselling to the patient and family from diagnosis onward.
• Prepare the patient and/or parent/family for medical and treatment procedures.
• Provide end-of-life palliative care and support to the patient and family.
• Provide counselling and/or crisis intervention at the time of a patient’s death.
• Provide bereavement support to the families.
• Ensure appropriate discharge planning is carried out.

Private and ConfidentialAssessments:

• Undertake accurate and comprehensive psychosocial assessments of families and plan intervention
• accordingly.
• Facilitate statutory investigations as and when required under the Children’s Act no 38 of 2005.

Networking and liaison:

• Network with internal and external bodies to enhance support services to the children, teenagers, and
• their families.
• Assess, prepare, and facilitate children and teenagers for the attendance of camps.

Meetings:

• Regularly attend hand-over, ward and team meetings.
• Regularly attend and contribute to regional staff meetings.

Educational Interventions:

• Liaise with the hospital- and the patient’s home school about the implications of the treatment and eventual reintegration.

Ward Volunteers:

• Assist the region with the recruitment, selection, training, and supervision of ward volunteers.

Administration:

• Update and maintain the CHOC database regularly with psychosocial support services data.
• Complete and submit monthly reports.
• Administer and record accurately the practical support services according to CHOC policies and procedures.

Personal and Professional Growth:

• Attend regular operational consultation with the regional manager.
• Attend regular supervision.
• Attend monthly online Psychosocial Teams meetings.
• Attend twice a year in-person national Psychosocial Team staff meeting.

Fundraising and Awareness:

• Assist the region with awareness and fundraising events as and when required.

Private and ConfidentialAdditional Support Services:

• Assist with the planning and organising of the annual CHOC Remembrance Service.
• Assist with the planning and organising of the annual ward/year-end party.

THE MINIMUM REQUIREMENTS FOR THE POST ARE:

Qualification:
A recognised BA Social Work Degree (Honours) with majors in Social Work and Psychology. Up to date proof of registration with the S.A. Council for Social Service Professions (SACSSP).

Experience:
Minimum two years’ experience as a qualified social worker in the child/youth and/or health sector with experience in working within an inter-disciplinary team.

Recommendation:
Experience of working with children, teenagers and their families compromised by life threatening illnesses or other life traumas.

Skills and Attributes:
High level of professional integrity, maturity, high stress tolerance, comfortable working in the field of loss, death and dying, the ability to work independently and yet within the broader CHOC team.

Additional Training:
Computer literacy (Outlook, MS Office; Word, Excel, PowerPoint) and good administrative skills.

Language Proficiency:
Fluency in English & IsiXhosa (Written & Spoken).

Other: A valid unendorsed South African driver’s licence.

Salary in the range of R240 000 – R276 000 per annum CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your CV with the names and contact details of at least two recent referees as well as the

following documentation to reach vacancies@choc.org.za no later than 28 February 2025.

• Certified copy of your identity document
• Certified copy of your driver’s licence
• Certified copy of your degree certificate
• Certified copy of your academic record
• Certified copy of your SACSSP registration certificate

If you have not received a response by 15 March 2025, consider your application unsuccessful.

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA                                                

POSITION:  FUNDRAISER

DEPARTMENT: FUNDRAISING

AREA: NORTHERN REGION 

REPORT TO: REGIONAL MANAGER

Purpose of Position 

To raise funds through individuals, corporates, individuals and SMME’s Key Areas of Responsibilities: 

Research

• Research and identify potential donors from a variety of sources, including but not limited to: the corporate sector, smme’s, individuals and community organisations both nationally and internationally.
• Contact potential donors to discuss funding opportunities and liaise with the Regional Manager regarding these potential opportunities.

Fundraising

• Keep records of all fundraising income and expenditure and report these monthly to finance department.
• Provide monthly status report that is accurate and timeous to Regional Manager on activities.
• Together with the Regional Manager compile the budgets and ongoing review.
• Monitoring of monthly income
• Drafting of budget is realistic and aligns with the fundraising plan.
• Adherence to policies and procedures.
• Proposals must be aligned to CHOC’s programmes as well as what the donor wants to donate.
• The proposals must have accurate information and valid statistics.
• Meet monthly, quarterly and yearly budgets.

Proposal Development

• In consultation with the Regional Manager, identify key priority areas for funding.
• Gather proposal information by identifying sources of information, i.e., management team, programme staff, existing materials/resources.
• Together with the BDU manager write high-quality national specific proposals, concepts and applications focusing on CHOC core programmes.
• Meet proposal deadlines by establishing priorities and target dates for information gathering writing, review, approval and submission.
• Write email appeals that focus on end of tax year giving, securing funds from SMMEs, including appeal for corporate debit orders.

Relationship Building

• Manage donor relationship on approval of funding and/or receipt of funds.
• Provide external stakeholders with relevant and comprehensive information timeously on the organisation.
• Through continued relationship building ensure that Donors choose CHOC as their preferred charity of choice to donate.
• Continued support or ‘’check in’’ with the donor.
• Offer donor personal touch (birthdays, anniversaries etc)
• Keep donors informed with any changes relevant within the organisation.
• Keep communication lines open.

Donor reporting

• Keep a schedule of donor reports in terms of narrative and financial requirements and deadlines for submission of reports.
• Ensure that these are communicated with the Finance & Administration Manager and the Regional Manager.
• Ensure reports are in-line with contractual agreements.
• Ensure timeously report submission directly to the respective donor.

Administration and Reporting

• Ensure that a donor pipeline is recorded on Salesforce, including but not limited to, leads resulting from research, communications with prospective/new donors, proposal submitted and the status of these proposals.
• Keep record of all proposals written and submitted.
• Provide monthly pipeline report to Regional Manager.

Qualification, experience & knowledge

• At least 4 years of proven marketing experience
• Proven 3 years’ experience in proposal writing in a non-profit organisation.
• Experience in writing fundraising proposals aimed at corporates and SMME’s
• Experience in working with organisational budgets and consolidating these into programme specific budgets for funding proposals/applications.
• Experience in drafting reports for donors in line with contractual agreements.
• Experience in working with donor databases. Experience in using Salesforce will be advantageous.
• Strong written communication skills with the ability to write clear, structured, articulate and persuasive proposals.
• Strong editing skills.
• Knowledge of basic fundraising techniques and strategies.
• High proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).

Professional skills and Personal attributes

• Proven ability in building rapport quickly with a diverse range of people.
• Creativity and the ability to develop new ways to inspire people about an organisation’s work.
• Ability to work well under pressure and to handle rejection.
• Ability to transfer skills and knowledge to others.
• Attention to detail.
• Ability to meet deadlines.
• Motivated self-starter with the ability to work independently.
• Ambitious, results orientated and able to work in a target driven environment
• Reliable and mature.

Language Proficiency

• Fluency in English

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the following documentation to reach the HR Coordinator at vacancies@choc.org.za  no later than 15^th of February 2025: Please use NR FUNDRAISER on the subject line

• Certified copy of your identity document/passport
• Certified copy of your driver’s licence
• Certified copy of your degree certificate/academic record

If you have not received a response by close of business 28^th of February 2025 consider your application unsuccessful.

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: CHOC WESTERN CAPE REGION

POSITION: REGIONAL COORDINATOR REPORT TO: REGIONAL MANAGER WC

MAIN PURPOSE:

To coordinate and fulfil the necessary administrative, financial, database and regional support duties that also include support of CHOC programmes and fundraising initiatives where needed. Together with the members of the WC Region team, to take CHOC’s work forward by maintaining an effective and well- organised regional office. The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE:

Administrative Duties:

• Provide the necessary office administration to ensure a well functional
• Collate documentation and update Salesforce database
• Check daily all incoming e-mails, to distribute as necessary and take action on those responsible
• Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved in a timely manner
• Maintain the staff files and register by ensuring that all papers are filed appropriately
• Calculate monthly savings on donations received and submit to Regional Manager
• To carry out stock control once a month and update inventory accordingly
• Ensure electronic equipment are in working condition that includes telephones; printer
• Accurate stock control is done once a month and a clean audit is kept at all

Financial Duties:

• Undertake the day-to-day financial work
• Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters
• Receive and record sales revenue, issues receipts and secure safety of revenue
• Maintain the offices and hospitals petty cash books as per the financial policies and
• Obtain necessary quotes according to CHOC procurement policies and procedures for the RM approval;
• Seek the necessary documents for new supplier take
• To distribute and record the Transport and Bereavement Funds to parent/caregivers (cash disbursements)
• To prepare the four hospitals and two offices petty cashbooks bi-monthly for the RM to be checked and then submitted to Head Office in a timely
• Manage the counting of tin monies.
• Manage the jumble sale
• Manage office supplies and equipment and undertake stock control and co-ordinate inventories
• Manage the asset register for yearly submission to head
• Accept, record in-kind donations and upload to Manage the appropriate acknowledgement through Salesforce.

Support Programs, Marketing and Awareness Events:

• Provide assistance with CHOC’s support programs
• Assist with fundraising and awareness events
• Assist with uploading of contact information (fundraising and programmes) to
• Order and upkeep the regional merchandise

THE REQUIREMENTS FOR THE POST

Qualification: Grade 12 with an administration, finance and office management related qualification.

Experience and skills:

• At least 5 years’ experience in general administration and bookkeeping preferably in the NGO
• High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
• Excellent verbal and written communication skills in English
• Strong administration, organizational and coordination
• Good with figures and a basic understanding of accounting, financial management and
• A valid unendorsed South African driver’s license is

Attributes:

• A team player who also works well independently
• A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: (WC REGIONAL COORDINATOR) no later than 15 February 2025.

If you have not received a response by close of business 28 February 2025, consider your application unsuccessful

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: CHOC KWAZULU NATAL
POSITION: BRANCH ADMINISTRATOR
BASED AT: CHOC PIETERMARITZBURG OFFICE REPORT TO: REGIONAL MANAGER KZN
START DATE: 01 JANUARY 2025

MAIN PURPOSE:

To coordinate and fulfil the necessary administrative, financial and database duties that also include support of fundraising initiatives where needed. Together with the members of the Pietermaritzburg team, to take CHOC’s work forward by maintaining an effective and well-organised branch office. The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE:

Administrative Duties:

• Provide the necessary office administration.
• Keep the database and documentation up to date.
• Check all incoming e-mails daily, to distribute as necessary and act on those responsible for.
• Take minutes of staff meetings and send draft for RM’s approval and distribute to all relevant stakeholders in time once approved.
• Maintain staff register
• Collate and update Salesforce data
• Calculate monthly savings on donations received and submit to the Fundraiser.
• To carry out stock control once a month and inventory preparation for RM bi-annually.
• Ensure electronic equipment are in working order. This includes the fax; telephone; printer.

• CRM data is captured accurately and consistently on Salesforce.

Financial Duties:

• Undertake the day-to-day financial work and loading on to Fraxion.
• Receive all cash donations, issue receipts, and coordinate with Regional Development Coordinator regarding the thank you letters
• Receive and record sales revenue, issues receipts and secure safety of revenue
• Maintain the petty cash books and arrange for monies to be banked as necessary.

• Prepare all payment requisitions and upload to Fraxion with the relevant supporting documents as per procedure.
• Obtain and upload new supplier take on documents to Fraxion
• To distribute and record the Transport and Bereavement Funds to parent/caregivers accurately.
• To prepare cashbook and cash flow report fortnightly for the RM to be checked and then submitted to Durban Office on time.
• Manage the counting of tin monies
• Manage the jumble sale
• The cashbook and petty cash books are collated bi-monthly for the Pietermaritzburg Office.
• Manage office supplies and equipment and undertake stock control and co-ordinate inventories

Support Programs, Marketing and Awareness Events:

• Provide assistance with CHOC’s support programs
• Assist with the participation of national campaign at regional level by ensuring the campaign plan (that was drawn up with RM input) is implemented. Assist with any enquiries surrounding the event/campaign.
• Assist with the public relations tasks to promote the event or campaign as per PR plan drawn up with RM input;
• Assist with fundraising and awareness events
• Assist with identifying potential donors and other stakeholders.
• Undertake Salesforce and Fraxion input
• Order and distribute branding material.

THE REQUIREMENTS FOR THE POST

Qualification: Completed Grade 12 with accounting as a subject as well as a qualification in bookkeeping, administration, and or office management related qualification.

Experience and skills:

• At least 3 years working experience in general administration and bookkeeping preferably in the NGO
• Proficient in computer literacy, particularly in MS Office; and preferably in database systems (CRM),
• Excellent verbal and written communication skills in English is essential, as well as fluency in English.
• Strong administration, organizational and coordination skills.
• Good with figures and a basic understanding of accounting, financial management and reporting.
• A valid unendorsed South African driver’s license is essential.

Attributes:

• A team player who also works well independently
• A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of is R108 000– R150 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: KZN BRANCH ADMIN) no later than 10 December 2024.

If you have not received a response by close of business 15 December 2024 consider your application unsuccessful.

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA
AREA: CHOC NORTHERN REGION (CENTURION) POSITION: REGIONAL COORDINATOR
REPORT TO: REGIONAL MANAGER NR START DATE: 01 January 2025

MAIN PURPOSE:

To coordinate and fulfil the necessary administrative, financial and database duties that also include support duties towards fundraising and other regional initiatives where needed. Together with the members of the Northern Region team, to take CHOC’s work forward by maintaining an effective and well- organised regional office. The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE:

Administrative Duties:

• Provide the necessary office administration.
• Check all incoming e-mails daily, to distribute as necessary and timely act on those responsible for.
• Take minutes of staff meetings and send draft for RM’s approval and timely distribute to all relevant stakeholders once approved.
• Deliver a well-functional office.
• Maintain the database and keep documentation up to date.
• Collate and timely update Salesforce data.
• CRM data is captured accurately, constantly and consistently on Salesforce.
• Maintain staff register and ensure staff related forms are correctly completed for RM approval.
• Ensure that all papers are filed appropriately and to maintain staff files
• To carry out stock control once a month and inventory preparation for RM once a year
• Ensure electronic equipment are in working order. This includes the telephone; printer, IT related and other.

Financial Duties:

• Undertake the day-to-day financial work and loading on to Fraxion.
• Calculate monthly savings of Gifts-In-Kind donations received and submit to Regional Development Coordinator
• Ensure that donations related policies and procedures are uphold.

• Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters. Manage the counting of donation monies as per financial policies.
• Receive and record sales revenue, issues receipts and secure safety of revenue with timely banking.
• Maintain the various regional petty cash books as per CHOC’s Financial policies and procedures.
• Prepare all payment requisitions and upload to Fraxion with the relevant supporting documents as per CHOC’s financial procedures. Submit timely financial requisitions with proofing documents for RM approval. Daily filing of records.
• Obtain the necessary quotes according to CHOC financial procedures, prepare suppliers price comparison and upload to Fraxion.
• Seek the necessary documents for new supplier take on and upload to Fraxion as per CHOC’s financial procedures.
• Request invoices from CHOC finance department with relevant documents as per CHOC’s financial procedures.
• Distribute the Transport and Bereavement Funds as per CHOC financial procedure and ensure all related documents are accurately submitted for recordkeeping.
• Prepare timely the bi-monthly cashbooks (hospitals and offices) for the RM to approve. Submit finance books as per reporting deadlines to Head Office.
• Keep the merchandise record up to date with the assistance of the Regional Development Coordinator
• Manage the jumble sale if necessary.
• Manage asset register and undertake stock control and co-ordinate inventories.

Support Programs, Marketing and Awareness Events:

• Provide assistance with CHOC’s support programs
• Assist with the participation of national or regional campaigns at regional level. Assist with any enquiries surrounding the event/campaign. Assist with fundraising and awareness events if needed.
• Assist with volunteers’ application, upload to Salesforce and volunteering.
• Assist with maintenance and repair tasks performed by suppliers on site if needed.
• Undertake upload of contact information and programme services on Salesforce
• Order and upkeep the regional branding and merchandise inventory with the input of the RM and Regional Development Coordinator.

THE REQUIREMENTS FOR THE POST

Qualification:

Completed grade 12 with accounting as a subject as well as a qualification in bookkeeping, administration, and office management related qualification.

Experience and skills:

• At least 5 years working experience in general administration and bookkeeping preferably in the NGO
• Proficient in computer literacy, particularly in MS Office; and preferably in database systems (CRM),
• Excellent verbal and written communication skills in English is essential, as well as fluency in English and Afrikaans.
• Strong administration, organizational and coordination skills.
• Good with figures and a basic understanding of accounting, financial management and reporting.
• A valid unendorsed South African driver’s license is essential.

Attributes:

• A team player who also works well independently
• A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of is R 192 000 -R216 000 per annum, CHOC contributes towards a pension. fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: NR REGIONAL COORDINATOR) no later than 10 December 2024.

If you have not received a response by close of business 15 December 2024 consider your application unsuccessful.

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: CHOC KZN REGION

POSITION: REGIONAL COORDINATOR REPORT TO: REGIONAL MANAGER KZN

MAIN PURPOSE:

To coordinate and fulfil the necessary administrative, financial, database and regional support duties that also include support of CHOC programmes and fundraising initiatives where needed. Together with the members of the KZN Region team, to take CHOC’s work forward by maintaining an effective and well- organised regional office. The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE:

Administrative Duties:

• Provide the necessary office administration to ensure a well functional office.
• Collate documentation and update Salesforce database
• Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for.
• Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved in a timely manner
• Maintain the staff files and register by ensuring that all papers are filed appropriately
• Calculate monthly savings on donations received and submit to Regional Manager
• To carry out stock control once a month and update inventory accordingly
• Ensure electronic equipment are in working condition that includes telephones; printer etc.
• Accurate stock control is done once a month and a clean audit is kept at all times.

Financial Duties:

• Undertake the day-to-day financial work
• Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters
• Receive and record sales revenue, issues receipts and secure safety of revenue
• Maintain the offices and hospitals petty cash books as per the financial policies and procedures.
• Obtain necessary quotes according to CHOC procurement policies and procedures for the RM approval;
• Seek the necessary documents for new supplier take on.
• To distribute and record the Transport and Bereavement Funds to parent/caregivers (cash disbursements)
• To prepare the four hospitals and two offices petty cashbooks bi-monthly for the RM to be checked and then submitted to Head Office in a timely manner.

• Manage the counting of tin monies.
• Manage the jumble sale
• Manage office supplies and equipment and undertake stock control and co-ordinate inventories
• Manage the asset register for yearly submission to head office.
• Accept, record in-kind donations and upload to Salesforce. Manage the appropriate acknowledgement through Salesforce.

Support Programs, Marketing and Awareness Events:

• Provide assistance with CHOC’s support programs
• Assist with fundraising and awareness events
• Assist with uploading of contact information (fundraising and programmes) to Salesforce.
• Order and upkeep the regional merchandise inventory.

THE REQUIREMENTS FOR THE POST

Qualification: Grade 12 with an administration, finance and office management related qualification.

Experience and skills:

• At least 5 years’ experience in general administration and book keeping preferably in the NGO
• High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
• Excellent verbal and written communication skills in English is essential.
• Strong administration, organizational and coordination skills.
• Good with figures and a basic understanding of accounting, financial management and reporting.
• A valid unendorsed South African driver’s license is essential.

Attributes:

• A team player who also works well independently
• A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of R180 000 – R216 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: (KZN REGIONAL COORDINATOR) no later than 8th November 2024.

If you have not received a response by close of business 15 November 2024 consider your application unsuccessful

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: NORTHERN REGION

POSITION: REGIONAL MANAGER -NORTHERN REGION REPORT TO: CHIEF EXECUTIVE OFFICER

MAIN PURPOSE: CHOC is looking for a Regional Manager (RM) for Northern Region, who will lead and manage the region, raise funds, raise awareness of childhood cancer, and promote CHOC and its programmes.

Key Areas of Responsibilities:

Strategic leadership and management

• Develop the region by identifying new opportunities, identifying gaps, and leading initiatives to improve the quality and impact of our work.
  • Build strong relationships with all CHOC stakeholders (such as the doctors, beneficiaries and volunteers and donors), and partners, and to be seen as a leader in the childhood cancer field.
  • Maintain and improve existing donor, key and other strategic relationships; and find, develop and keep new strategic and key partnerships and relationships.
  • Work with the Regional Committee Chair to develop the Regional Committee.
  • Report the needs, challenges, and strategic regional matters to the CEO and provide feedback and solutions.

Fundraising, campaigns, and donor management

• Maintain and improve existing donor relationships – with corporates, individuals, or others.
  • Use networks, platforms, and various forums to build the CHOC brand, network, and relationships.
  • Meet and exceed the fundraising targets set for the region.
  • Deepen relationships and partnerships with donors/supporters. •
  • Identify regional fundraising opportunities, events and campaigns and ensure they are implemented successfully.
  • Promote and market CHOC through various platforms and activities (including the media, social media, communication channels and material, and promotional events).
  • Manage all fundraising initiatives and campaigns.
  • Manage other systems, including Salesforce (donor and data management system).
  • Increase funding by creating and implementing a fundraising plan that shows how the region solicits donors and finds funding sources such as corporates, grants, foundations, schools, community organisations, in-kind donations, charitable events, and marketing opportunities.

• Share the fundraising plans with the CEO for oversight and leadership.

Networking and volunteer mobilisation

• Manage and develop strategic relationships, including the Department of Health, hospital management, hospital staff and organisations working in the field of childhood cancer.
  • Facilitate the development of committees, such as the regional committee, parental support groups, survivor groups, etc. •
  • Oversee the volunteer programme, including recruitment, training, and maintenance of the volunteer programme.

Staff management

• Manage staff well and guide them on their respective roles.
  • Address and manage staff performance issues and disciplinary matters appropriately.
  • Guide staff on all relevant CHOC policies.
  • Identify training and development opportunities for the team.
  • Create and promote a positive employee experience.
  • Create a good working environment.
  • Communicate all staff needs for the region with the HR Manager.

Programme Management

• Manage CHOC’s Core programmes to the required standards. These are the accommodation facility, the transport fund, the volunteer management programme, and practical support.
  • To assist the national leaders with the regional implementation of national programmes, such as the Awareness training programme and psychosocial support.
  • Manage and oversee other programmes as determined by CHOC’s strategic plan and Executive.

Financial, office and general management

• To develop a realistic and achievable annual regional budget and to manage the budget according to CHOC’s Financial policies.
  • To oversee the administration of the region.
  • To ensure that all CHOC policies and procedures are implemented and adhered to.
  • To ensure submission of accurate and timeous reports – financial, program and operational.
  • To undertake other post related duties as requested by the CEO.
  • To undertake all responsibilities and tasks embracing CHOC’s values, ethos, and behaviours.

THE REQUIREMENTS FOR THE POST

Qualification: A recognised bachelor’s degree or National Diploma in any related field Experience and skills:

• A minimum of 5-8 years of general management experience, preferably in the NGO sector.
  • Proven ability and experience in fundraising, staff management, and operations.
  • High computer skills, especially in MS Office; and ideally in database systems (CRM), donor portals and social media platforms.
  • Excellent English communication skills, both spoken and written.
  • Strong management and organisational skills.
  • Excellent interpersonal skills
  • Critical thinking skills
  • Good analytical skills with the ability to interpret data and devise action plans
  • Good with numbers and a basic understanding of accounting, financial management and reporting.

Attributes:

• A team player who also works well independently
  • Clear and strong alignment with CHOC’s mission and values
  • A highly motivated individual with a willingness to take initiative and responsibility.
  • Must have a high level of administrative maturity, tact, and diplomacy.
  • Excellent analytical skills, ability to interpret data and devise action plans.
  • Perform well under pressure.
  • A high level of accuracy and detail oriented
  • Ability to work independently, manage own time and prioritise work.
  • Ability to maintain a high level of professionalism and integrity.
  • Ability to maintain confidentiality.
  • Ability to challenge and influence at all levels.
  • Willingness to travel as and when required.
  • Critical thinking skills
  • Excellent reporting writing skills
  • Ability to influence and negotiate with a range of stakeholders.
  • Good organisational skills
  • Ability to use discretion and be proactive.

Other: A valid unendorsed South African driver’s licence is essential.

PREFERENCE

An understanding of the NGO sector and the fundraising sector is preferred.

Salary in the range of R420 000 – R480 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: (NR Regional Manager) no later than 8th November 2024.

If you have not received a response by close of business 15 November 2024 consider your application unsuccessful

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: CHOC HEAD OFFICE – RIVONIA

POSITION: PSYCHOSOCIAL SUPPORT SERVICES MANAGER REPORTS TO: CHIEF EXECUTIVE OFFICER

MAIN PURPOSE: To ensure that psychosocial support services are delivered to the children and their families in all Regions and Treatment Centres.

To oversee and maintain the smooth running of the psychosocial programme. Oversee current and new psychosocial programme development initiatives.

Key Performance Areas

Psychosocial Best Practice and Programme Delivery

Ensure that the appropriate standards of psychosocial support services are provided for the children and their families.

Assess the status of and requirements for psychosocial support services in each treatment centre in conjunction with the Chief Execute Officer (CEO), Regional Managers (RM’s), medical staff and local Social Work Departments (SW).

With the Programme Development Manager (PDM) coordinate the development of psychosocial related information for parents/caregivers.

Ensure good quality psychosocial services are rendered and uniformly applied.

Management and Supervision and General Support:

• Ensure the smooth running of the Psychosocial Programme/Department.
• Monitor and evaluate the professional standards in place for all CHOC psychosocial support staff.
• Manage, supervise, and support the Chief Social Worker in the execution of all aspects of his/her role and responsibilities.
• Take responsibility for the recruitment of agreed CHOC funded psychosocial support staff in consultation with the Human Resource Manager (HRM) and with the support of the CSW.
• Take responsibility for the probation review process of all new social workers and supervise, support the CSW in the probation review process of all new social auxiliary workers.
• Professionally manage all aspects of the CHOC psychosocial support staff functioning, including their training, development, supervision, and leave. The RM’s consult with the PSSM regarding operational procedures.
• Maintain discipline, and in consultation with the HRM deal with any employee related matters.
• Visit the regions as required and assess psychosocial progress with the RM’s and related staff.
• Implement all CHOC policies, protocols and procedures and ensure adherence.
• Ensure there is sufficient psychosocial staff for all operational requirements at any given time.
• Be available and approachable always to reporting staff.

• Professional Development
• In consultation with the CSW prepare his/her annual development plan.
• In consultation with the CSW, prepare annual development plans for each psychosocial staff member.
• Identify and inform HR of the need for training and development for all psychosocial staff members.

• Supervise and support the CSW to prepare and submit applications for bi-annual continued professional development (CPD) workshops to the South African Council for Social Service Professions (SACSSP) for assessment.

Stakeholder Relationship Management:

• Build and maintain good networking relationships with key external partners to take the Psychosocial Programme forward.
• Develop and maintain internal networking relationships between the regions, medical and social work staff at the Treatment Centres.
• Network and liaise with other organisations within the framework of agreed MoU’s where it is in place.
• Together with the CEO, network and liaise with international stakeholders to grow and develop the psychosocial programme.
• Network and liaise with Parent Organisations in the Childhood Cancer community; Childhood Cancer International (CCI), CCI Africa and any other stakeholder.

Strategic Leadership:

• Facilitate the process, in consultation with the CEO and RM, to fill the gaps in regions where CHOC social work services do not exist to ensure good quality services are rendered and uniformly applied.
• Initiate activities that set CHOC as a leader in the Psychosocial Sector (such as networking, conferences, and publications).
• Advise the CEO when there is a need to advocate for paediatric oncology psychosocial services and psychosocial matters in general.
• Advise and contribute to policies, protocols and procedures and identify and recommend any gaps and suggested changes to the CEO.
• In consultation with the CEO, formulate strategic plans for the Psychosocial Programme in keeping with growth and development in the field of childhood cancer, CHOC and the POU’s.

Administration and Finance:

• Prepare an annual programme plan for the Psychosocial Department.
• Prepare budgets for all areas of direct responsibility and assist regions in preparing their budgets which relate to psychosocial services.
• Assist with and provide input into funding proposals where needed.
• Manage and supervise the Chief Social Worker (CSW), in compiling/preparing accurate and reliable statistics and data.
• Prepare BOARD and other reports inclusive of data, insight, and impact reports regarding psychosocial support services.

• Education and Training
• Prepare, coordinate, and facilitate a formal induction programme (5day) for all new psychosocial support staff.
• Support the Programme Support Manager in the development of training material for volunteer coordinators, ward volunteers, house supervisors and parent volunteers.
• Support the HRM and PDM in organising volunteer coordinator and house supervisor meetings as and when required.

Minimum Requirements:

• Grade 12 / Matric certification.
• BA Social Work degree with Psychology as a second major.
• Current, up to date registration with the SA Council for Social Service Professions (SACSSP).
• Child Protection Register clearance.
• Appropriate, 6 to 8 years post qualification experience, with suitable supervision experience of which 3 years should be in a hospital setting.
• Minimum 2 to 3 years social work management experience.
• Computer literate.
• Unendorsed drivers’ license.

Knowledge, Skills, Training and Competencies Required

• Sound knowledge of social work; social work methods.
• Knowledge of the acts relevant to social work and working with children.
• Management, supervision, and analytical skills.
• Strategic planning and organisational skills.
• Ability to work cross culturally, with a multi-disciplinary team.
• Knowledge and experience in volunteer management.
• High level of stress tolerance and flexibility.

Salary in the range of R480 000 – R600 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: (HO PSS Manager) no later than 08th of November 2024.

If you have not received a response by close of business 15 November 2024 consider your application unsuccessful

AREA: HEAD OFFICE IN RIVONIA 

POSITION: TEMP HUMAN RESOURCE COORDINATOR (6 Months maternity cover) 

REPORT TO: CHOC HUMAN RESOURCE MANAGER 

Main Purpose: 

The purpose of the HR Coordinator is primarily focused on offering administrative support to the Human Resources Manager, with various functions of Human Resource within the following regions in CHOC. (Gauteng South, Free State, Western Cape, and Eastern Cape Regions) Regions) 

THE RESPONSIBILITIES ARE BUT NOT LIMITED HERETO 

Recruitment and Selection: 

• Assist with the preparation of JDs for the vacant posts. 
• Source the best advertising platform for various vacant positions within your designated region. 
• Post advertisements for vacant positions. 
• Conduct screening of CV’s and applications, setting up interviews, appointments, and the logistics thereof. 
• Ensure that the relevant Hiring Manager has completed the interview questionnaire and it’s approved by the HR Manager. 
• Prepare interview packs for the interview panel. 

Orientation & Onboarding 

• Welcome packs are prepared in time for the new employees. 
• Together with the HRM develop a proper orientation plan for all new employees. 
• Ensure there is planned induction be it at Regional/HO level. 
• Ensure that all the necessary resources are in place for new employee’s first day. 
• An induction program/plan is coordinated with the hiring manager and approved by the HR Manager, and any relevant staff. 
• Ensure that the induction checklist is completed and filed in the staff file. 
• All onboarding documentation is completed and submitted to HR Department. 
• Develop probation review forms for each role. 
• Ensure that the probationary process for all new employees is complied with and completed in the correct time frame. 
• Employment is confirmed after successful probation period and the HR Manager is notified. 

Termination of Staff 

• Assist managers with staff termination process including. 
• Retirement 
• Resignation 
• Retrenchment 
• Dismissals 
• Conduct exit interviews. 
• All exit documents are completed e.g. pension withdrawal forms etc. 

• Ensure all CHOC resources handed over at onboarding is collected back and signed for. (laptops, tablets, cell phones etc where applicable and both IT and finance are informed for inventory purposes) 

Payroll 

• Timeous and accurate collection of data for all new employees. 
• Liaise with staff regarding pay queries. 
• Electronic and manual filing of related documents. 
• Ensure that filing of staff information is up to date and comply with the quality system. 
• Maintain a proper document control system. 
• Archive month-end files and reports for previous tax year. 

Leave Coordination 

• Ensure all absences are accounted for. 
• Correct and valid supporting documents is submitted for various leave. 
• Submit all TOIL and Special leave applications to HRM for approval. 

Health and Safety 

• Coordinate the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year. 
• Arrange and lead quarterly safety meetings. 
• Lead safety forums created by the company for example safety meetings and safety talks. 
• Report all safety incidents to the relevant people. 
• Discuss all safety incidents. 
• Follow-up on any activities assigned through safety meeting/committee/representative/management. 
• Attend safety education and refresher programs. 
• Comply with safety policies and procedures at the workplace. 
• Distribute safety information as and when required. 
• Annual statutory reporting (Return on Earnings 15th April) 
• Safe keep of Letter of good standing. 

Staff benefits administration (Medical Aid) 

• Coordinate all medical aid applications for submission to broker. 
• Administer all medical aid changes as and when required. 
• Attend to all medical aid queries from staff in liaison with the HRM for direction. 
• Facilitate all meetings with the medical aid broker and staff. 

HR Department Procurement 

• Request and process all HR supplier take on forms. (Fraxion) 
• Booking all approved travel and accommodation for HR Department. 
• Responsible for budget tracking. 
• Prepare all payment requisitions relevant for the HR Department, and ensure they are paid on time. 
• Ensure all suppliers and service providers have been paid on time and pop submitted. 

Staff Care 

• Suggestions are made to the HRM on the work environment and activities that can boost staff morale and increase employee engagement and satisfaction. 
• General staff queries are handled on time or escalated timeously. 
• Coordinate employee wellness, engagement initiatives and related events in your regions. 
• CHOC remains the employer of choice for all. 

Human Resource General Administration: 

• Provide data and prepare all relevant HR correspondence, documents, and or/reports as and when required. 
• Deal with enquiries, requests, and queries timeously and escalate to HRM if necessary. 
• Assist with the maintenance and development of policies and procedures. 
• Check and keep track of the attendance register in your regions. 
• Attend your regional staff meetings once a month. 
• Assist the HRM to prepare for annual payroll audit. 
• Update all relevant HR documentation. 
• Prepare for and participate in all HR related meetings as and when necessary, 
• Take minutes and distribute minutes to all parties involved as and when required. 
• As and when required complete all UIF documents. 

Communication Skills 

• • Verbal Communication: Effective oral communication for interacting with employees and external contacts. 
• • Written Communication: Clear and concise writing for emails, reports, and documentation. 
• • Listening Skills: Ability to understand and respond to inquiries and concerns. 

HR Knowledge 

• • Basic HR Understanding: Familiarity with HR policies, procedures, and compliance requirements. 
• • Regulatory Knowledge: awareness of employment laws and regulations 

TECHNOLOGY AND SOFTWARE Proficiency 

• • MS Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook for document creation and data management. 

CONFIDENTIALITY: 

• • Ethical Behaviour: Commitment to maintaining the confidentiality of sensitive HR information. 

CUSTOMER SERVICE: 

• • Service Orientation: A focus on providing excellent service to employees and candidates. 

PROBLEM-SOLVING: 

• • Analytical Skills: Ability to analyse information and make informed decisions. 
• • Solution-Oriented: A proactive approach to resolving HR-related issues. 

TEAM COLLABORATION: 

• • Team Player: Willingness to collaborate with HR team members and other departments. 
• • Interpersonal Skills: Ability to build positive working relationships. 

ADAPTABILITY: 

• • Flexibility: Readiness to adapt to changing HR processes, policies, and technologies. 

CUSTOMER FOCUS 

• • Candidate and Employee Focus: Prioritising the needs of candidates and employees and providing helpful assistance. 
• • Problem Identification: The ability to recognise potential HR issues or trends that may require attention. 
• • Cultural Competence: Understanding and respect for diverse backgrounds and perspectives in the workplace. 
• • Initiative: A proactive approach to identifying tasks and responsibilities and taking the lead in completing them. 
• • Conflict Resolution: Skill in managing and de-escalating interpersonal conflicts or HR-related issues. 
• • Professionalism: Maintaining a professional demeanour, appearance, and conduct in all interactions. 
• • Continuous Learning: A commitment to staying updated on HR best practices and trends. 
• • Dependability: Consistently meeting work commitments and expectations. 

Salary is R15 000 per month. 

To apply submit your CV with the names and contact details of at least 3 recent referees as well as the supporting documentation to vacancies@choc.org.za no later than 25th October 2024, A covering letter detailing your specific interest in and skills applicable for the position