REGIONAL COORDINATOR – FREE STATE

CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA                                               

AREA: CHOC FREE STATE REGION

POSITION: REGIONAL COORDINATOR

REPORT TO: REGIONAL MANAGER FS

START DATE: 1ST June  2022

 

MAIN PURPOSE: To coordinate and provide the necessary administrative, financial and database support that also includes assisting with fundraising initiatives where needed. Together with the members of the Free State team, to take CHOC’s work forward by maintaining an effective and well-organised regional office. The incumbent’s job description is not limited to the following.

THE RESPONSIBILITIES ARE:

 Administrative Duties:

  • Provide office administrative assistance
  • Keep the database and coordination of documentation up to date.
  • Check daily all incoming e-mails, to distribute as necessary and take action on those responsible for.
  • Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved
  • Maintain a staff register
  • Ensure that all papers are filed appropriately and to maintain staff files
  • Collate and update Salesforce data
  • Calculate monthly savings on donations received and submit to head office
  • To carry out stock control once a month and inventory preparation for RM once a year
  • Ensure electronic equipment are in working order. This includes the fax; telephone; printer
  • Accurate stock control is done once a month and inventory preparation for RM once a year. Clean audit at all times.
  • CRM data were accurately collated on Salesforce.

 

 Financial Duties:

  • Undertake the day-to-day financial work and loading on Fraxion.
  • Receive all cash donations, issue receipts, and prepare thank you letters
  • Receive and record sales revenue, issues receipts and secure safety of revenue
  • Maintain the petty cash books and arrange for monies to be banked as necessary.
  • To distribute and record the Transport and Bereavement Funds to parent/care-givers
  • To prepare cashbook and cash flow report monthly for the RM to be checked and then submitted to Head Office
  • Manage the counting of tin monies
  • Manage the jumble sale
  • The cashbook and PC is collated monthly for Northern Region
  • Manage office supplies and equipment and undertake stock control and co-ordinate inventories

 

 Support Programs, Marketing and Awareness Events:

  • Provide assistance with CHOC’s support programs
  • Assist with the participation of national campaign at regional level by ensuring the campaign plan (that was drawn up with RM input) is implemented. Assist with any enquiries surrounding the event/campaign.
  • Assist with the public relations tasks to promote the event or campaign as per PR plan drawn up with RM input.
  • Assist with fundraising and awareness events
  • Assist with identifying potential donors and other stakeholders.
  • Undertake Salesforce input
  • Order and distribute branding material.

THE REQUIREMENTS FOR THE POST

Qualification: Grade 12 with an administration, finance, and office management related qualification.

Experience and skills:

  • At least 5 years’ experience in general administration and bookkeeping preferably in the NGO
  • High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
  • Excellent verbal and written communication skills in English is essential, as well as fluency in English, Afrikaans and an additional predominant language spoken in the Free State (Sotho, tswana, xhosa)
  • Strong administration, organizational and coordination skills.
  • Good with figures and a basic understanding of accounting, financial management and reporting.
  • A valid unendorsed South African driver’s license is essential.

Attributes:

  • A team player who also works well independently
  • A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.

Salary in the range of R174 000 – R192 000 per annum, CHOC contributes towards a pension fund and medical aid after a successful probationary period.

To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach [email protected] (subject line state: FS REGIONAL COORDINATOR) no later than 8th May 2022

Regional Development Coordinator (Fundraiser)

 Position: Regional Development Coordinator (Fundraiser) 

Based at: Centurion, City of Tshwane 

Reports to: Regional Manager – Northern Region 

Purpose: To contribute to the financial sustainability of the region by assisting with the development of a fundraising strategy and actively contributing to the financial growth in the region to meet the annual income targets. 

Responsibilities: 

Fundraising and Donor Relationships: 

1. To provide a financial sustainability of the region with the support the Regional Manager by maintaining and growing the donor database. 

2. To build active relationships with potential and existing donors and stakeholders. 

3. To assist with donor communication, requests, and acknowledgments. 

4. To develop events and campaign strategies and plans to achieve regional and national campaign objectives. 

5. To successful pre-plan and execute fundraising events and campaigns in collaboration with the Regional Manager, volunteers, and relevant staff. 

6. To develop comprehensive operating plans and budget for each event/campaign. 

7. To co-ordinate the design and production of all event/campaign related marketing material in line with CHOC’s Corporate Identity as well relevant merchandise. To monitor, asses and report on events and campaigns fundraising status (pre, during and post-event/campaign). 

8. To work in collaboration with the Regional Communication Assistant and National Events Coordinator to generate publicity for campaign. 

Development Strategy 

1. To increase funding by creating and implementing a fundraising plan that details how the region solicits donors and identifies funding sources such as corporates, grants, foundations, schools, community organisations, in-kind donations, charitable events and marketing opportunities. 

2. To share the fundraising plans with the Regional Manager for oversight and leadership. 

Public Relations: 

1. To create regional marketing materials, social media and advertising campaigns as part of a public relations strategy. 

2. To expand the brand visibility to target audiences through community relations, speaking engagements, newsletters, and charitable events in the region 

Corporate Volunteering 

1. To develop and manage a regional corporate volunteering programme; 

2. To liaise with regional staff in identifying corporate volunteering opportunities. 

General Administration, Data Management & Reporting: 

1. To maintain the CRM with timely updates of all records relating to donors, donations, campaigns, and events. 

2. To prepare the monthly regional reports regarding fundraising income and in-kind savings and submit to the Regional Manager. 

3. To submit weekly reports on the status of donors, events, and campaigns. 

4. To provide input to the Regional Manager with the income section of the region’s annual budget. 

5. To ensure that all CHOC policies and procedures are implemented and adhered to. 

6. To undertake all responsibilities and tasks embracing CHOC’s values, ethos, and behaviours 

Applicant Requirements: 

Education: Suitably qualified candidate with a relevant bachelor’s degree. 

Experience: A minimum of 3 years corporate fundraising experience within a NPO (Non-Profit Organisation) as well as in but not limited to, public relations, prospecting, business development and negotiation. Persuasive writing, strong verbal communication and the ability to interact with company executives. 

Additional Training/Experience: High level computer literacy, excellent written and verbal communication skills, social media, research skills and high net worth networking. 

Skills and Attributes: Strong proven relationship building, and solicitation skills are important. Attention to detail, organizing skills, ability to work under pressure, creative and analytical skills, good interpersonal skills and the ability to relate to a wide range of corporate donors, strong planning skills, including the ability to anticipate tasks, set priorities, meet deadlines and function smoothly under strict deadlines and shifting priorities, strong team player who also works well independently. 

Other: Driver’s license essential 

CHOC contributes towards a pension fund and medical aid after a successful probationary period. 

All applications inclusive of a covering letter should be emailed to [email protected], clearly indicate NR Regional Development Coordinator :Fundraiser on the subject line. 

Closing date: 5 March 2022