CHOC CHILDHOOD CANCER FOUNDATION SOUTH AFRICA AREA: CHOC WESTERN CAPE REGION
POSITION: REGIONAL COORDINATOR REPORT TO: REGIONAL MANAGER WC
MAIN PURPOSE:
To coordinate and fulfil the necessary administrative, financial, database and regional support duties that also include support of CHOC programmes and fundraising initiatives where needed. Together with the members of the WC Region team, to take CHOC’s work forward by maintaining an effective and well- organised regional office. The incumbent’s job description is not limited to the following.
THE RESPONSIBILITIES ARE:
Administrative Duties:
- Provide the necessary office administration to ensure a well functional
- Collate documentation and update Salesforce database
- Check daily all incoming e-mails, to distribute as necessary and take action on those responsible
- Take minutes of staff meetings, and send draft for RM’s approval and distribute when approved in a timely manner
- Maintain the staff files and register by ensuring that all papers are filed appropriately
- Calculate monthly savings on donations received and submit to Regional Manager
- To carry out stock control once a month and update inventory accordingly
- Ensure electronic equipment are in working condition that includes telephones; printer
- Accurate stock control is done once a month and a clean audit is kept at all
Financial Duties:
- Undertake the day-to-day financial work
- Receive all cash donations, issue receipts, and coordinate with relevant staff regarding the thank you letters
- Receive and record sales revenue, issues receipts and secure safety of revenue
- Maintain the offices and hospitals petty cash books as per the financial policies and
- Obtain necessary quotes according to CHOC procurement policies and procedures for the RM approval;
- Seek the necessary documents for new supplier take
- To distribute and record the Transport and Bereavement Funds to parent/caregivers (cash disbursements)
- To prepare the four hospitals and two offices petty cashbooks bi-monthly for the RM to be checked and then submitted to Head Office in a timely
- Manage the counting of tin monies.
- Manage the jumble sale
- Manage office supplies and equipment and undertake stock control and co-ordinate inventories
- Manage the asset register for yearly submission to head
- Accept, record in-kind donations and upload to Manage the appropriate acknowledgement through Salesforce.
Support Programs, Marketing and Awareness Events:
- Provide assistance with CHOC’s support programs
- Assist with fundraising and awareness events
- Assist with uploading of contact information (fundraising and programmes) to
- Order and upkeep the regional merchandise
THE REQUIREMENTS FOR THE POST
Qualification: Grade 12 with an administration, finance and office management related qualification.
Experience and skills:
- At least 5 years’ experience in general administration and bookkeeping preferably in the NGO
- High computer literacy, particularly in MS Office; and preferably in database systems (CRM),
- Excellent verbal and written communication skills in English
- Strong administration, organizational and coordination
- Good with figures and a basic understanding of accounting, financial management and
- A valid unendorsed South African driver’s license is
Attributes:
- A team player who also works well independently
- A strong work ethic; accuracy; accountability; honesty & integrity; a master at time management; good interpersonal skills; strong alignment with CHOC’s mission and values; radiate professionalism; A highly motivated individual with a willingness to take initiative and responsibility.
To apply submit your application together with supporting documents with the names and contact details of at least three recent referees to reach vacancies@choc.org.za (subject line state: (WC REGIONAL COORDINATOR) no later than 15 February 2025.
If you have not received a response by close of business 28 February 2025, consider your application unsuccessful
